Executive Assistant

Strategic Analysis, Inc. (SA) is seeking a highly proactive, organized, and adaptable Executive Assistant to provide high-level administrative and operational support to the Office Director within DARPA's (IPTO). In this mission-critical role, you will act as the operational engine for the Office Director --anticipating needs, managing complex priorities, and maintaining seamless daily operations in a fast-paced, high-stakes defense environment. The ideal candidate thrives in dynamic settings, demonstrates exceptional judgment with sensitive information, and manages high-priority taskers with speed and precision.


Key Responsibilities Executive Support & Strategic Calendar Management • Serve as the primary administrative partner to the Office Director, managing daily routines, long-range planning, and high-priority commitments. • Maintain dynamic executive calendars; resolve schedule conflicts proactively and coordinate high-level meetings with senior government leadership, DoD personnel, industry partners, and academic institutions. • Evaluate incoming requests, determine priority levels, alert the Director to time-sensitive issues, and direct-action items to appropriate staff. Operations & Mission Execution • Track, manage, and enforce accountability on action items, administrative taskers, and office deliverables to ensure timely execution. • Draft, edit, and proofread formal official correspondence, internal memos, briefing summaries, and executive notes. • Prepare briefing materials, slide decks, and background documentation ahead of key meetings and presentations. • Oversee office logistics, including workspace assignments and internal office moves. Meeting & Event Logistics • Plan and execute seamless logistics for high-level meetings and events, including audio/visual coordination, visitor badging, transportation, and security clearance paperwork processing. • Safely handle, transmit, and manage sensitive and classified information with absolute discretion and adherence to security protocols.


Qualifications Mandatory Requirements • Clearance: Active Top Secret security clearance. • Experience: executive-level support and calendar management experience supporting C-suite executives, Senior Executive Service (SES), or Congressional leadership. • Education: Associate's degree from an accredited institution. • Work Location: Ability to work 100% on-site at DARPA HQ in Arlington, VA.


Preferred Skills & Technical Competencies • Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and modern productivity/project management tools. • Proven track record supporting both in-person and distributed/remote teams in complex organizational structures. • Demonstrated experience preparing executive pitch decks, briefing packages, proposals, and background reports. • Superior verbal and written communication skills with extreme attention to detail. • Flawless professional discretion, emotional intelligence, and high-level problem-solving ability in rapidly changing environments.

. DARPA experience
Strategic Analysis, Inc. is an Equal Opportunity employer and is committed to non-discrimination in employment. All qualified applicants will receive consideration for employment without regard to race, color, religions, sex (including pregnancy, sexual orientation, or gender identity), national origin, disability (physical or mental), age (40 or older), protected veteran status, genetic information (including family medical history) or any other characteristic protected by law. This policy includes but is not limited to the following employment actions: recruitment, hiring, firing, promotion, demotion, compensation, fringe benefits, training, mentoring and sponsorship programs.