Post-Award Grants Administrator - School of Nursing

Job Posting Title: Post-Award Grants Administrator - School of Nursing

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The School of Nursing is seeking a customer service-oriented post-award grants administrator to oversee and manage the school’s portfolio of grant funding.

Responsibilities

• Produce budget projections for and distribute financial reports to Principal Investigators (PIs); provide support and guidance in reading and interpreting Statements of Accounts
• Provide fully informed recommendations to faculty to ensure all funds are allocated in accordance with sponsor guidelines
• Monitor account balances to ensure that grant accounts are in good standing; identify and promptly address deficits by processing account transfers
• Support faculty during annual sponsor review process; provide expert guidance on technical and financial reporting requirements
• Collaborate with School of Nursing colleagues to process research-funded costing allocation changes in Workday; interact with other UT Austin departments such as the Office of Sponsored Projects (OSP) and the Vice President for Research to resolve complex grant issues
• Process transactions accurately and in a timely manner using internal university systems such as *DEFINE, Cognos, and FRMS, and external systems such as Research Management Systems (RMS), eRA Commons, FastLane, ORCID, NIH Commons, Cayuse, SciENcv, etc.
• Troubleshoot and provide support to faculty when they encounter systems issues
• Other duties as assigned in support of the School of Nursing

Required Qualifications

• Bachelor’s degree in business or public administration, social sciences, or technical/scientific field
• Experience in preparing, processing, and negotiating federal grants and contract proposals and awards
• Demonstrated excellence in providing support for a diverse range of internal and external customers
• High degree of accuracy in all work processes
• Ability to manage multiple priorities and meet deadlines
• Clear, polished, and professional written and verbal communication skills
• Ability to research, analyze and synthesize financial and budgetary information and take appropriate actions as needed without immediate supervision
• Adherence to all laws, regulations, policies and procedures governing the administration and allocation of grant funds

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• RACC Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)
• More than 5 years of experience administering grants, contracts, and/or awards in an academic setting

Salary

$85,000

Working Conditions

Typical office environment

Repetitive use of a keyboard at a workstation

Occasional evening or weekend hours may be required during busy periods

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.