Accounting Clerk

Accounting Clerk

Location: Onsite
Schedule: Monday through Friday | 7:30 AM to 4:00 PM or 8:00 AM to 4:30 PM
Lunch Flexibility: Choose between a 30-minute or 1-hour lunch break
Overtime: Available as business needs require but not mandatory

About the Role

We are seeking a detail-oriented Accounting Clerk to join a busy accounting team supporting daily financial operations. This position is ideal for an accounting professional who thrives in a structured environment, enjoys working with numbers, and takes pride in accuracy and organization.

Reporting directly to the Accounting Manager, the Accounting Clerk will support Accounts Payable, Accounts Receivable, expense reporting, time administration, reconciliations, journal entries, and general accounting functions. The successful candidate will possess strong Excel skills, excellent organizational abilities, and a solid understanding of accounting processes.

Key Responsibilities

Accounts Payable & Accounts Receivable

• Process and prepare accounts payable invoices
• Enter customer invoices and support accounts receivable activities
• Perform collection calls and AR tracking
• Reconcile vendor statements
• Assist with account reconciliations and exception reporting

Accounting Operations

• Prepare journal entries
• Audit and process employee expense reports
• Reconcile employee advance accounts
• Maintain accounting records and supporting documentation
• Scan, file, and archive documents in accordance with retention policies
• Support audits and annual reporting activities
• Assist with special accounting projects as assigned

Time & Labor Administration

• Perform weekly Time & Labor Administrator responsibilities
• Review and maintain labor reporting records
• Ensure compliance with internal procedures and reporting requirements

Reporting & Analysis

• Create and maintain Excel Pivot Tables
• Perform VLOOKUP functions and data analysis in Excel
• Assist with reporting, reconciliations, and financial data verification

Communication & Compliance

• Communicate regularly with vendors, employees, and internal stakeholders
• Follow accounting policies, procedures, and internal controls
• Ensure compliance with corporate and regulatory requirements
• Provide support to the accounting team as needed

Required Qualifications

• High School Diploma or GED
• 2 to 4 years of experience in an accounting or finance environment
• Working knowledge of basic accounting principles and procedures
• Experience with Accounts Payable and Accounts Receivable processes
• Strong Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUPs
  • Spreadsheet analysis and reporting
• Proficiency with Microsoft Office Suite
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to work independently with minimal supervision
• High attention to detail and accuracy

Preferred Qualifications

• Experience with Costpoint
• Experience with Hyland software
• Previous experience supporting audits or financial reporting activities
• Time and labor administration experience

Work Environment

This is primarily an office-based position involving:

• Indoor work environment
• Close collaboration with team members and departments
• Routine computer and administrative work
• Occasional exposure to office dust and filing environments

Physical Requirements

This position is classified as Light Duty Work and may require:

• Sitting for extended periods
• Frequent computer use
• Occasional standing, walking, and carrying light office materials

What We're Looking For

The ideal candidate is someone who:

• Enjoys working with numbers and financial data
• Has exceptional attention to detail
• Can manage multiple priorities and deadlines
• Communicates professionally with employees and vendors
• Takes ownership of their work and supports the team when needed

Interview Process: Interviews are being scheduled immediately. In-person interviews are preferred, though virtual accommodations may be available when necessary.