Receptionist

Receptionist High School

Under close supervision provide reception and clerical assistance for the efficient operation of the high school office.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to understand and follow detailed written and verbal instructions Ability to operate multi-line phone system

Experience: 2 years' clerical experience in office setting

Major Responsibilities and Duties

Reception and Phones 1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

2. Greet and direct campus visitors. Assist visitors with campus check-in using Raptor system and issue visitor passes.

3. Monitor/unlock doors to reception area for parents/students.

4. Assist parents in checking students in and out of school.

5. Prepare and distribute student identification cards, bus passes, and parking stickers.

6. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other 7. Provide clerical assistance as needed including assisting with the scheduling of appointments.

8. Compile, maintain, and file all reports, records, and other documents as required.

9. Maintain confidentiality.

10. Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

EEOC Statement

Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.