Assistant HR manager

POSITION SUMMARY

The Assistant HR Manager will support the HR department in managing recruitment, onboarding, employee record maintenance, and other administrative functions. This role requires excellent organizational and interpersonal skills to ensure smooth day to-day HR operations.

SUPERVISORY RESPONSIBILITIES

• None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment and Onboarding:

• Review and manage job postings on Indeed/iSolved.
• Conduct candidate interviews.
• Monitor the onboarding status of candidates, ensuring timely updates and communication.
• Maintain and update onboarding sheets, including scheduling orientation, training, and shadowing sessions.
• Create and manage electronic files for new hires.

Documentation and Records Management:

• Move acknowledgment forms to appropriate records.
• Rethink and draft necessary emails for HR communications.

• Connect new employees with Trainers/BCBAs.
• Collaborate with Solin on case plans.

Weekly Responsibilities:

• Send updates to all staff via email.
• Clean and update employee e-files.
• Remind staff about ordering supplies.

Utilization Monitoring:

• Update and maintain the utilization spreadsheet.

Monthly Tasks:

• Send out birthday and anniversary shoutouts to employees.

Qualifications :

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 4 years of experience in an HR or administrative role.
• Strong knowledge of HR practices and regulations.
• Proficiency in using HR software like iSolved.
• Excellent organizational, communication, and multitasking skills.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• This position primarily requires the employee to work at a desk in a seated position for extended periods.
• Frequent use of a computer, keyboard, mouse, and other office equipment is required.
• Minimal physical activity, such as walking to attend meetings or retrieve documents, may be necessary.
• The noise level in the work environment is typically low to moderate, consistent with an office setting.
• The workspace is climate-controlled and does not require exposure to extreme temperatures or outdoor elements.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to accommodate individuals with disabilities reasonably.

To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.