Shipping Clerk

Job Title: Shipping & Order Fulfillment Specialist (Part-Time)

Location: San Jose, CA

Pay Rate: $22.00 / hour

Job Type: Part-Time (4–6 hours/day), Long-Term

Availability: Immediate Start

Position Summary

We are seeking an immediate, dependable Shipping & Order Fulfillment Specialist in San Jose, CA. This long-term, part-time position handles day-to-day dispatch logistics, lab shipment preparations, and end-of-day order invoicing and records management.

Key Responsibilities

Shipping & Order Fulfillment (8:00 AM – 2:00 PM)

Examine daily production recaps to pinpoint items prepared for freight output.

Work directly with the Lab department to secure essential test reports and sample materials for delivery.

Draft shipping manifests and collaborate with Shipping Staff and Forklift Operators to gather, check, and stage goods.

Inspect all transport details, lot numbers, item counts, and documentation for precision before dispatch.

Enter shipping transactions into Syspro and generate necessary paperwork, including Test Reports, Packing Lists, and Manifests.

Prepare, package, label, and process lab batch deliveries using FedEx Express or FedEx Ground.

Book freight transport, arrange outbound pickup schedules, and scan/archive filled shipping documentation in the S Drive.

Order Closing, Records & Reporting (3:00 PM – 5:00 PM)

Log new orders into the CP Transaction Report spreadsheet, maintain order updates, and transfer completed files to the Closed Orders tab.

Finalize fulfilled orders inside Syspro once freight is picked up and issue matching invoices.

Scan and organize required documentation, including Bills of Lading, within the S Drive.

Email invoices and financial reports to the AP/AR Administrator and Finance department.

Distribute completed freight documentation to Customer Service for client recordkeeping.

Draft shipping manifests and paperwork for upcoming next-day shipments.

Run a final audit to verify proper Syspro order closure, complete invoice processing, accurate file archiving, and updated spreadsheet records.

Qualifications

Prior experience in shipping, dispatching, or warehouse order fulfillment.

Hands-on experience operating Syspro software or similar ERP systems.

Proficiency in Excel spreadsheet management and document archiving.

Strong attention to detail regarding lot numbers, product counts, and paperwork verification.

Solid communication skills for cross-departmental coordination with Lab, Shipping, and Finance teams.