Attendance Clerk

Attendance Clerk Grafton Public Schools North Street Elementary School - Grafton, Massachusetts Open in Google Maps Job Details Job ID: 5951608 Application Deadline: Posted until filled Posted: Oct 06, 2026 12:00 AM (UTC) Starting Date: Nov 16, 2026 Job Description Position Title: Attendance Clerk Location: Grafton Public Schools Reports to: Building Principal Position Purpose: The Attendance Clerk plays a vital role in maintaining a safe, efficient, and welcoming school environment. Serving as a primary point of contact for families, visitors, and staff, this position is responsible for managing daily student attendance records, facilitating home-school communication, maintaining official student records, and providing administrative support to building leadership. Job Responsibilities Maintain accurate, up-to-date daily attendance, tardy, and dismissal records in the student information system of record in compliance with district and state standards. Reconcile daily attendance discrepancies by reviewing absence notes, emails, and phone logs; follow up promptly with parents/guardians regarding unexplained absences, and prepare routine/specialized truancy and attendance reports for administrators. Oversee school transportation and dismissal planning; liaise with the district bus company for annual route setups, continuously reconcile student bus assignments against parent requests and childcare schedules, and manage daily dismissal updates. Serve as the primary front desk contact, warmly greeting visitors, managing visitor protocols (check-ins/badges), and handling incoming calls and inquiries with professionalism and discretion. Draft, proofread, and distribute professional correspondence, bulletins, routine reports, and school notices; support building-wide communication, including preparing and delivering morning announcements. Serve as a knowledgeable point of contact for parents/guardians regarding attendance policies, pick-up/drop-off protocols, legal/custody arrangements, and general school procedures. Maintain organized physical and digital files, support the building master calendar, and serve as the building point of contact for office equipment—managing copier/printer supplies, troubleshooting daily technical issues, and scheduling external service repairs. Assist with communications and coordination during school emergencies or whenever immediate administrative support is needed in the building. Maintain strict confidentiality regarding sensitive student records, family information, and legal matters in adherence to FERPA guidelines. Perform other duties as assigned by the Building Principal or administrative designee. Minimum Qualifications High School diploma or equivalent Proficiency with Google Workspace apps including: Gmail, Drive, Calendar, Docs, and Sheets Highly effective verbal and written communication skills Strong interpersonal skills with a patient, welcoming demeanor Preferred Qualifications Two years of post-secondary education equivalent to at least 48 credit hours from an accredited higher education institution Experience working in a K-12 school setting Familiarity with the PowerSchool student information system Position Type: FLSA Non-Exempt; This position is represented by the SEIU Local 888 (School Year Support Staff) union. Work Year: 181 days per year (180 student days plus the day before students return for the school year). There may be a need or opportunity to work up to 10 extra days in August and/or June to open and/or close the school year; any extra days will be pre-approved and scheduled by the Principal. Work Day: 6.92 hours (school day bell schedule plus 15 minutes before and 15 minutes after) with a 30-minute unpaid lunch break Salary/Pay Rate: The appropriate step on the established contractual salary scale, commensurate with relevant experience. Evaluation Process: The attendance clerk will be evaluated based on the schedule and criteria established in the bargaining agreement. Position Type: Full-time Salary: $22 to $26 Per Hour Job Categories Support Staff > Clerical Support Staff > Receptionist Support Staff > Secretary Job Requirements All applicants must have the following in their Schoolspring profile to be considered for this position: A current and complete Personal Information section A current and complete Professional Experience section Current contact information for three professional references Any candidate who receives a conditional job offer must pass a background check before employment begins. Citizenship, residency or work visa required Contact Information Mandee Lape , Principal 60 North Street Grafton, Massachusetts 01519 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Grafton Public Schools