Senior Administrative Assistant Jobs

Job Title

Ignite Matures and Transitions Capabilities Focused on Space Enterprise Internal and External Customer Needs

Job Description

The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. This position will contribute to the success of an applied research & development team within the LM Space Ignite, Advanced Capabilities Electro-optics & Security (ACES) directorate. The ACES team conducts applied research and rapid prototyping of systems & subsystems in relevant or operational environments, develops first-of-kind optical systems, and supports national defense. This role will support the creation of discriminating and disruptive technologies, and performance of first-of-kind demonstrations in support of critical national needs. Specific job duties include performing a variety of administrative, office management, protocol, and site-wide communication tasks. This is a critical, high visibility position in a rapid-paced environment. The position will report directly to the Site Director in Louisville, CO. The chosen candidate will interface frequently with Administrative Assistants of other executives at LM Space and across the corporation. By nature of the position the duties involve high-level internal and external contacts and exposure to sensitive information, necessitating considerable use of tact, diplomacy, discretion and judgment. The successful candidate will have or be able to obtain a security clearance for the purpose of supporting classified program activities. Additionally, strong computer and Microsoft Excel skills are needed to provide updates to financial budgets for review by senior management. In this role you will communicate with executive, administrative and line management personnel to gather or convey relevant information. Perform all normal administrative and clerical duties of a senior administrative assistant including answering phones, maintaining electronic files, scheduling meetings, maintaining schedules in Microsoft Outlook, setting up teleconferences, organizing domestic and international travel, and expense reporting. Responsible for scheduling of conference rooms and facilities used by multiple groups. Office management duties will include monitoring and ordering supplies, tracking relevant budgets, assigning desk and board space to fellow employees, and coordinating building operations with facilities, security and technical program groups. Protocol duties include supporting visiting executives, organizing catering services, supporting employee morale events, and editing a weekly newsletter. Ensures all correspondence is accurate, complete, and properly handled. Communication duties include preparing site-wide messages using multiple forms of media. Must be detail oriented and able to independently handle multiple tasks simultaneously. Determines and sets their own priorities for non-routine situations. May require overtime and flexible work hours.

Key Responsibilities

• Support management (Director and Senior Manager level) with scheduling, traveling, organizing meetings, and note-taking
• Site-wide administration and coordination - serve as the hub of a turning wheel for a ~200 person organization
• Office management - oversee and help coordinate site operations (ordering office supplies, assigning space, point of contact for support organizations)
• Track and manage select budgets.
• Protocol lead for hosting visitors
• Facilitate site-wide communications
• Oversee select special projects as the site undergoes expansion.

Basic Qualifications

• Experience supporting senior management (Director level)
• Strong organizational skills, with the ability to balance multiple priorities
• Business, academic, or financial administrative experience
• Experienced with internet research skills and very strong competency in Word, Excel, and Powerpoint.
• Self-starter with strong initiative and ability to work with minimal oversight.
• Ability to handle a variety of assignments at one time and complete assignments accurately and on time.
• Excellent interpersonal skills with a demonstrated ability to work with all levels of management and staff, as well as outside customers and stakeholders.
• Demonstrated ability to work in a team environment with other administrative assistants and staff, supporting the leadership team of an organization
• Proven track record of successfully partnering with colleagues to achieve common objectives
• Excellent communication (verbal and written), phone and interpersonal skills, with the ability to build strong relationships with employees, leaders, and stakeholders
• Ability to work in a fast-paced environment and adapt to changing priorities and requirements
• US Citizen. Ability to obtain & maintain a Top Secret security clearance.

Desired Skills

• Experience working in a Research and Development organization.
• Associate, Bachelor or Master's degree in a field such as administration or communications.
• Experience developing power point presentations and overviews, including developing visually appealing graphics.
• Strong writing skills and ability to create content for overviews, program summaries and newsletters
• Strong technical editing skills and ability to review and correct prose written by others
• Notary experience
• Active Top Secret Clearance Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration. Clearance Level: Top Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Schedule for this Position: 9x80 every other Friday off Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,800 - $91,425. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.