Payroll Specialist

Job Description

Job Description

We are looking for a Payroll Specialist to oversee accurate and timely payroll operations for employees across the United States, Canada, and Mexico. (Foreign payroll experience is not required) This position plays a key role in maintaining compliance with payroll regulations, supporting reporting and reconciliations, and serving as an internal resource for payroll systems and processes. Based in Dallas, Texas, the role partners closely with payroll leadership and finance to strengthen controls, resolve issues, and improve day-to-day payroll administration.

Responsibilities:

• Administer complete payroll processing activities for employees across the United States, Canada, and Mexico, ensuring each cycle is completed accurately and on schedule.

• Handle standard and non-routine payroll items such as incentive payments, commissions, separations, final pay, garnishments, deductions, and other special earnings adjustments.

• Serve as the internal point of expertise for payroll system administration, including configuration support, workflow maintenance, tax setup, reporting, and connected system functions.

• Review payroll output for accuracy, research exceptions, and help maintain approval procedures, internal controls, and audit preparedness.

• Maintain payroll schedules, support funding coordination, complete reconciliations, and generate payroll-related reports for internal stakeholders.

• Work in close partnership with Finance to support payroll accounting needs and ensure alignment between payroll activity and financial records.

• Support compliance with federal, state, and local payroll tax requirements, including withholding obligations and jurisdiction-specific regulations across multiple states.

• Assist with filings, payments, registrations, year-end activities, and ongoing administration related to unemployment, disability, and other payroll tax programs.

• Monitor changing payroll legislation affecting multi-state and remote employees, and help address compliance risks through process improvements and corrective actions.

• At least 3 years of experience managing full-cycle payroll in a multi-state environment.
• Background processing payroll for employee populations ranging from approximately 101 to 500 employees.
• Hands-on experience with ADP Workforce Now and ADP payroll platforms.
• Knowledge of payroll tax practices, including withholdings, filings, and compliance obligations across multiple jurisdictions.
• Familiarity with payroll reconciliations, reporting, deductions, garnishments, and off-cycle payroll processing.
• Ability to identify discrepancies, investigate payroll issues, and maintain strong attention to detail in a deadline-driven setting.
• Bachelor’s degree preferred.