After School & Day Camp Coordinator

Job Description

Job Description

POSITION SUMMARYUnder the leadership of the Youth Development Director, and in accordance with Association policies, the After School & Day Camp Coordinator will be responsible for supporting the daily operations of the After School Enrichment Program and Day Camp at the Santa Monica Family YMCA. The ASE & Day Camp Coordinator serves as a leader to group leaders, counselors, and program participants, supports staff in the planning and implementation of high-quality curriculum and program activities, engages families in their child's growth and development and engagement within the center, provides exceptional customer service and acts as a liaison to all school personnel.ESSENTIAL FUNCTIONSPlan, develop, implement, and evaluate programs to ensure quality, effectiveness, and compliance with YMCA standards, policies, goals, and objectives.Develop program schedules, lesson plans, activities, transportation plans, and other operational materials necessary for successful program delivery.Maintain accurate program records, including registrations, rosters, attendance, staff-to-participant ratios, schedules, forms, and other required documentation.Coordinate transportation needs, including student pick-up schedules, driver routes, vehicle readiness, and driving responsibilities as needed.Assist with the management of agency vehicles, including checking driver checklists, ensuring vans are safe, clean and maintained. Communicate any issues or necessary repairs to the Youth Development Director. Maintain appropriate program supplies, equipment, facilities, and vehicles to ensure they are clean, safe, organized, properly stocked, and in good working condition.Recruit, onboard, train, schedule, supervise, mentor, and evaluate program staff and volunteers in accordance with YMCA policies and procedures.Maintain accurate and current staff and volunteer records, including personnel documentation, required certifications, safety training, and annual training requirements.Conduct regular staff meetings, trainings, and ongoing coaching to support staff development, accountability, safety, and program quality.Ensure compliance with YMCA safety and risk-management procedures, including appropriate supervision, required staff certifications, facility and equipment inspections, and timely completion and review of incident reports.Support the planning and implementation of YMCA special events, programs, and community engagement activities.Assist with the marketing and promotion of programs and maintain brochures, handbooks, forms, flyers, online program information, and other materials in accordance with YMCA brand standards.Communicate effectively and professionally with participants, families, members, staff, volunteers, drivers, and other departments regarding programs, schedules, cancellations, events, concerns, and operational needs.Respond to participant and parent concerns or disputes professionally, ensuring appropriate documentation, communication, and timely follow-through.Model YMCA standards of professionalism through appropriate attire, identification, dependability, teamwork, positive interactions, and a proactive approach to serving members and participants.Participate in ongoing professional development and demonstrate a commitment to continuous learning and improvement.Perform other duties and assume additional responsibilities as assigned in support of YMCA programs and operations.QUALIFICATIONSMust be 21+ years of age.Valid driver's license and clean driving record.High school graduate or equivalent or one year or more of college preferred.Have 1-2 years of previous experience working in a day camp or after school setting as a counselor, lead counselor, or program leader, or have experience working with youth.A minimum of two years of supervisory experience is required.Previous YMCA program experience preferredPossess excellent written and verbal communication skills to work cohesively with parents, participants, and staff.Possess computer skills and working knowledge of Excel, Word, Google WorkspacePossess good record-keeping skillsAbility to handle multiple responsibilities and meet deadlines is necessary.Previous experience with diverse populations is preferred. CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:American Red CrossAmerican Heart AssociationAmerican Safety & Health Institute