Administrative Assistant to the Director of Curriculum and Instruction

Administrative Assistant to the Director of Curriculum and InstructionThis position provides comprehensive administrative, organizational, and technical support to the Curriculum and Instruction Department, including curriculum, instruction, assessment, professional learning, and coaching initiatives. The Administrative Assistant ensures smooth departmental operations, supports communication with internal and external stakeholders, and contributes to the cooperative's vision of instructional excellence, equitable access, and inclusive communities.Required Knowledge, Skills & Abilities:Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlinesExcellent attention to detail, accuracy, and follow-through in all work productsStrong written and verbal communication skills, including the ability to interact professionally with staff, families, and member districtsAbility to maintain confidentiality and handle sensitive information with discretionProficiency in Google Workspace, Microsoft Office, and the ability to learn new software systems quicklyWorking knowledge of student information systems and electronic databases (e.g., Embrace, TeacherEase), or the ability to acquire such knowledgeAbility to problem-solve, anticipate needs, and work independently with minimal supervisionStrong customer service orientation and ability to support diverse stakeholders with professionalism and empathyAbility to coordinate logistics for meetings, workshops, and events, including virtual platforms such as ZoomCapacity to adapt to changing priorities, peak workloads, and fast-paced departmental needsQualifications:High school diploma required; Bachelor's degree preferredStrong organizational skills and ability to prioritize workflow during peak periodsExcellent attention to detail, accuracy, and follow-throughProficient in Google Workspace, Microsoft Office, and database systems; ability to learn new platforms quicklyStrong communication, collaboration, and customer service skillsAbility to problem-solve and work independentlyAbility to travel to locations within the cooperative as neededEssential Functions & Responsibilities:Provide administrative and clerical support to the Director of Curriculum and Instruction and the broader Curriculum and Instruction DepartmentMaintain departmental calendars, schedules, forms, and documentationProvide coordination of logistical support for TrueNorth campus Institute Days and other related professional learning activities such as room set-up, materials preparation, and oversight of other administrative assistance for contributions for the dayPrepare, organize, and maintain accurate records, files, and data systems for curriculum, instruction, assessment, and professional learningSupport the management of electronic student and instructional databases, including Embrace and TeacherEase, ensuring accuracy and timely updatesAssist with the preparation and distribution of parent notices, IEP-related documents, progress reports, and course code informationSupport the coordination of professional learning workshops, trainings, and coaching events (in-person and virtual)Assist with event logistics, including room setup, materials preparation, participant check-in, and troubleshootingMaintain inventory of professional learning materials; order, organize, and distribute supplies as neededManage registration systems, and account requests for professional learning platformsProvide technical support for virtual meetings and webinars (e.g., Zoom)Serve as a point of contact for staff, families, and member districts regarding departmental inquiriesDraft and distribute communications to program staff, families, and external partnersSupport the dissemination of curriculum, instructional, and assessment updates to stakeholdersAssist staff with questions related to registration, documentation, and departmental processesProcess supply and equipment orders for classrooms, professional learning, and departmental needsTrack expenditures and provide accurate, timely documentation to Accounts PayableSupport the coordination of departmental projects, timelines, and reporting requirementsEnsure safety and security protocols for staff and visitors are followed related to entrance and exit of the building and engage in receptionist dutiesAssist with documentation and processes related to curriculum implementation, assessment systems, and instructional initiativesSupport the organization of materials and records for program evaluation, monitoring, and accreditation activitiesCollaborate with instructional staff, related service providers, and program administrators to support departmental operationsMaintain the documentation for ISBE requirements for PD hours and the Illinois Department of Financial and Professional Regulation (IDFPR) requirementsMaintain licensure for IDFPRPhysical Demands & Work Environment:Work is performed in a standard office environment and requires the ability to sit, stand, and use office technology for extended periods. Occasional lifting of materials up to 20 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. TrueNorth Educational Cooperative 804