Facilites Manager

Description

Key Responsibilities:

Facilities Operations & Maintenance

• Oversee all building systems across multiple facilities, including HVAC, electrical, plumbing, lighting, fire/life safety, and pest control
• Manage preventive maintenance programs and maintain service/repair records for all systems and company-owned equipment (forklifts, conveyors, baler, vehicles, etc.)
• Develop and manage 24/7 emergency response protocols for building access, utilities, and evacuations
• Maintain master keying system and building access control records
• Manage custodial and grounds operations, including supply inventory and vendor oversight

Vendor & Contractor Management

• Source, contract, and supervise outside vendors and contractors across all trades
• Review scope of work, assess quality, and ensure timely completion
• Maintain organized vendor files including contracts, insurance certificates, and service records
• Serve as primary liaison to landlords and property management contacts; escalate issues to leadership with appropriate documentation

Lease & Property Coordination

• Understand lease obligations across EE's facilities and flag concerns or ambiguities to leadership
• Coordinate landlord communications and support any inspections, compliance walkthroughs, or property-related disputes
• Support leadership in evaluating facility needs, including space planning and potential relocation analysis

Safety & Compliance

• Serve as the primary point of accountability for OSHA compliance, Cal/OSHA regulations, and workplace safety standards
• Conduct regular safety inspections and maintain required documentation
• Develop, maintain, and train staff on emergency action plans, evacuation procedures, and safety programs
• Coordinate with HR on injury/incident reporting and return-to-work programs

Budget & Administration

• Prepare and manage the annual facilities budget; report actuals vs. plan to leadership
• Submit and track work orders; maintain accurate records in applicable systems
• Prepare capital expenditure recommendations with cost-benefit analysis as needed
• Submit timely and accurate timesheets and administrative reporting for the department

Team Leadership

• Hire, onboard, coach, and develop facilities staff
• Conduct regular performance evaluations and implement development or improvement plans as needed
• Establish clear expectations, schedules, and coverage plans for the team
• Conduct check-ins with cross-functional leadership

Requirements

Qualifications

• 5+ years of facilities management experience, preferably in a warehouse/distribution or mixed-use environment

• Working knowledge of building systems (HVAC, electrical, plumbing, fire suppression)

• Experience managing vendor contracts and outside contractors

• Demonstrated ability to manage budgets and make data-driven decisions

• Familiarity with OSHA requirements and California workplace safety regulations

• Strong organizational skills and attention to detail; experience with work order or CMMS systems preferred

• Effective communicator - able to write clear documentation, interface with leadership, and manage vendor relationships professionally

• Ability to lift up to 50 lbs and perform physical work as needed