Legal Support Specialist

JMS Talent Acquisition LLC

Overview

A leading professional services firm is seeking a Legal Support Specialist to provide advanced administrative support to attorneys and paralegals within a business-focused practice. This role requires a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will serve as a key partner to legal professionals by supporting daily operations, managing administrative processes, and ensuring high-quality client service.

Responsibilities

Prepare, revise, and proofread legal and business documents using various tools and formats
Create and maintain electronic files and records within document management systems and email platforms
Coordinate new client intake processes, including preparing engagement and conflict-related documentation
Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person engagements while resolving conflicts proactively
Process invoices, expense reports, reimbursements, and financial requests in accordance with internal guidelines
Enter and maintain accurate time records and assist with billing processes, including prebill review and distribution
Support audit-related processes and assist with legal research as needed
Maintain professional records such as continuing education credits and licensing requirements
Arrange travel, including flights and accommodations, in alignment with company policies
Coordinate document production, mailings, and service requests with internal support teams
Handle printing and document preparation tasks as needed
Utilize CRM tools to support business development efforts
Maintain professional communication with internal stakeholders and clients
Provide support to additional team members as needed and assist with delegation or mentorship of junior staff
Stay current with internal systems, tools, and procedural updates
Participate in initiatives aimed at improving workflows, technology, and operational efficiency
Perform other administrative duties as assigned

Requirements

Minimum of 4+ years of administrative experience within a legal or professional services environment, preferably supporting corporate or business practices
Proficiency in Microsoft Office and experience with document management systems and firm-specific tools
Ability to work overtime as needed

Preferred:

Familiarity with legal terminology and procedures
Bachelor's degree or equivalent certification
Strong ability to manage multiple priorities independently in a fast-paced environment
Excellent organizational, time management, and problem-solving skills
High level of attention to detail, particularly in proofreading and written communication
Professional demeanor with strong interpersonal and client service skills
Demonstrated reliability, discretion, and accountability
Ability to collaborate effectively within a team while also working independently

Apply

Vacancy posted 2 days ago

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