Legal Support Specialist

JMS Talent Acquisition LLC

Overview

A leading professional services firm is seeking a Legal Support Specialist to provide advanced administrative support to attorneys and paralegals within a business-focused practice. This role requires a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will serve as a key partner to legal professionals by supporting daily operations, managing administrative processes, and ensuring high-quality client service.

Responsibilities

Prepare, revise, and proofread legal and business documents using various tools and formats
Create and maintain electronic files and records within document management systems and email platforms
Coordinate new client intake processes, including preparing engagement and conflict-related documentation
Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person engagements while resolving conflicts proactively
Process invoices, expense reports, reimbursements, and financial requests in accordance with internal guidelines
Enter and maintain accurate time records and assist with billing processes, including prebill review and distribution
Support audit-related processes and assist with legal research as needed
Maintain professional records such as continuing education credits and licensing requirements
Arrange travel, including flights and accommodations, in alignment with company policies
Coordinate document production, mailings, and service requests with internal support teams
Handle printing and document preparation tasks as needed
Utilize CRM tools to support business development efforts
Maintain professional communication with internal stakeholders and clients
Provide support to additional team members as needed and assist with delegation or mentorship of junior staff
Stay current with internal systems, tools, and procedural updates
Participate in initiatives aimed at improving workflows, technology, and operational efficiency
Perform other administrative duties as assigned

Requirements

Minimum of 4+ years of administrative experience within a legal or professional services environment, preferably supporting corporate or business practices
Proficiency in Microsoft Office and experience with document management systems and firm-specific tools
Ability to work overtime as needed

Preferred:

Familiarity with legal terminology and procedures
Bachelor's degree or equivalent certification
Strong ability to manage multiple priorities independently in a fast-paced environment
Excellent organizational, time management, and problem-solving skills
High level of attention to detail, particularly in proofreading and written communication
Professional demeanor with strong interpersonal and client service skills
Demonstrated reliability, discretion, and accountability
Ability to collaborate effectively within a team while also working independently

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Legal Support Specialist in Boston, MA vacancy

4582 - Practice Group Support Specialist
$70k - $100.1k
...Job ID: 4582 Position: Specialist Location: Multiple Offices Practice Area... ...Job Description: The Practice Group Support Specialist is responsible for managing various... ...changes for attorneys, and redacting legal documents. Assist with preparation of...
Legal
Work experience placement
Work at office
Nixon Peabody
Boston, MA
3 days ago
Legal Support Specialist
...Legal Support Specialist CGS is seeking one (1) Legal Support Specialist to assist with administrative and legal tasks for a large Federal agency located in Boston, MA. CGS brings motivated, highly skilled, and creative people together to solve the government's...
Legal
Work at office
Flexible hours
Contact Government Services LLC
Boston, MA
3 hours ago
Engagement and Peer Support Specialist
$64.1k
...Overview The Safe Haven Peer Specialist works within Safe Haven programs to promote engagement... ...-oriented culture of mutual respect, support, caring, and collaboration. Welcomes,... ...• Respect for and knowledge of legal, civil, and human rights of persons served...
Legal
Permanent employment
Work at office
Vinfen
Somerville, MA
23 hours ago
Legal Support Specialist
$35 - $38.5 per hour
...Legal Support Specialist Cooley is seeking a Legal Support Specialist to join the Boston Business team. Position summary: The Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals....
Legal
Hourly pay
Temporary work
Work at office
Flexible hours
Cooley
Boston, MA
6 hours ago
Territory Support Specialist (MST)
$50k
...The Territory Support Specialist (TSS) plays a vital role in defining and securing legal route locations by conducting thorough territory surveys for new franchisees. This position requires strong communication skills to engage and encourage shop owners, service managers...
Legal
Casual work
Local area
Immediate start
Remote work
Night shift
Vontier
Boston, MA
4 days ago
Legal Support Specialist
$75k - $90k
...A top-tier global law firm is seeking a Legal Support Specialist to join the team in Boston, MA. Who You Are You have 4+ years of legal administrative support experience at a law firm Highly organized with strong attention to detail and communication skills...
Legal
Work at office
Local area
Gainor Staffing
Boston, MA
4 days ago
Product Support Specialist, Intermediate - English and Japanese fluency required
...Client Services Specialist A great opening for Client Services Specialists! Although this role can be remote, we are prioritizing candidates... ..., investment bankers, private equity practitioners and legal professionals. This is a great opportunity to really flex your...
Legal
Remote work
Flexible hours
DataSite
Dorchester, MA
2 days ago
Clinical Support Specialist
...Clinical Support Specialist We are looking for passionate clinicians committed to delivering exceptional care in the home. Come join the... ...and federal regulatory requirements. Comply with applicable legal requirements, standards, policies and procedures including, but...
Legal
Work at office
MRINetwork
Boston, MA
3 hours ago
Business Relationship Support Specialist
$72k - $109k
...this role: Wells Fargo is seeking a Business Relationship Support Specialist as part of the Commercial Bank. Learn more about the career areas... ...Banking clients including Hogan, WCIS, Cornerstone, TM Legal Wizard, WCAO, Relationship View, Service View, SVP & WICE...
Legal
Work experience placement
Work at office
Relocation package
Wells Fargo
Boston, MA
23 hours ago
Administrative Support Specialist, Legal
$59.68k - $74.13k
...Administrative Specialist II provides a variety of administrative functions to the Legal Department. Interfaces regularly with senior management, physicians, internal... ...reports to the Legal Department Program Manager and supports four to six department team members at any...
Legal
Work at office
Remote work
Dana-Farber Cancer Institute
Brookline, MA
1 day ago
Operations Support Specialist
..., a life sciences services company, is seeking an Operations Support Specialist to provide onsite administrative and operational support within... ..., Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting...
Legal
Full time
Contract work
Work at office
Immediate start
Monday to Friday
Flexible hours
Beacon Hill Staffing Group
Boston, MA
4 days ago
Business Support Services Specialist
...Business Support Services Specialist The Business Support Service Specialist will provide operational and administrative support to the Global... ...HCO and Transfer of value ensuring timely turnaround with legals and vendors, routing for review, approvals, procuring...
Legal
Hourly pay
Contract work
Local area
Chiesi France S.A.S
Boston, MA
1 day ago
Legal Support Specialist
$41.38 - $48.5 per hour
Legal Support Specialist Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within...
Legal
Hourly pay
Full time
Temporary work
Work at office
Immediate start
Flexible hours
Greenberg Traurig
Boston, MA
2 days ago
Legal Support Specialist
$40.66 - $43.41 per hour
...with the opportunity to work within an innovative and collaborative environment. Join our Intellectual Property Team as a Legal Support Specialist located in our Boston office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment...
Legal
Hourly pay
Full time
Temporary work
Work at office
Immediate start
Flexible hours
Greenberg Traurig
Boston, MA
14 hours ago
Administrative Support Team Associate, Boston - Downtown - Full Time
...Administrative Support Team Colleague Be part of an amazing story Macy's is more than just a store. We're a story. One that's captured... ...Employee Assistance Program with mental health counseling and legal/financial advice Access the full menu of benefits offerings...
Legal
Full time
Part time
Work at office
All shifts
Flexible hours
Afternoon shift
Macy's
Boston, MA
1 day ago
Behavior Support Specialist
$21 - $23 per hour
...for youth who are in Department of Children and Families custody and have a range of mental health diagnoses. The Behavior Support Specialist will join the clinical team made up of social workers, BCBA, OT, and nursing to support clients in our programs. They will...
Hourly pay
Local area
Flexible hours
Italian Home for Children
Boston, MA
4 days ago
Client Services Support Delivery Consultant
$28.94 - $67.88 per hour
...a journey to advance how health happens with technologies that support clinicians, inspire innovation, empower patients, and save lives... ...# Employee Stock Purchase Plan # Financial planning and group legal # Voluntary benefits including auto, homeowner and pet insurance...
Legal
Hourly pay
Temporary work
Remote work
Flexible hours
Oracle
Boston, MA
1 day ago
Retail Sales Support Specialist - Guess Mens and Womens, Square One - Part Time
...place to work. Job Overview The Vendor Paid Merchandise Selling Support Colleagues are responsible for all functions related to... ...* Employee Assistance Program with mental health counseling and legal/financial advice Access the full menu of benefits offerings here...
Legal
Full time
Part time
Flexible hours
Afternoon shift
Macy's
Saugus, MA
1 day ago
Litigation Attorney ( Hybrid )
$120k
...and the following credentials/skills: Juris Doctorate Degree Experience with Insurance Defense. Experience writing motions and other legal memoranda, summarizing depositions, and trial preparation is preferred. The ability to work independently from suit inception to...
Legal
Full time
Temporary work
Local area
Flexible hours
Kiernan Trebach LLP
Boston, MA
3 days ago
Administrative Assistant
$40k - $50k
...handle complex cases and provide each attorney and staff with the support they need enabling us to best serve our clients. Our attorneys... ...mail operations for the firm, ensuring timely handling of checks, legal documents, and sensitive materials while maintaining compliance...
Legal
Work at office
Altman Nussbaum Shunnarah Trial Attorneys
Boston, MA
10 days ago
Legal Support Specialist - Commercial Direct Placement - Greenburg Traurig
...Legal Support Specialist Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Support Specialist to provide high level administrative, clerical, and legal support for a large...
Legal
Full time
Work at office
Contact Government Services, LLC
Boston, MA
more than 2 months ago
Program Services Bilingual Match Support Specialist
...Job Description Job Description Program Services Coordinator – Match Support (Spanish Speaking) Position: Program Services Coordinator – Match Support Work Location: Hybrid, sites located in Eastern Ma; Boston area and Cape Cod Hours per week: Full-Time...
Full time
Work experience placement
Work at office
Remote work
Afternoon shift
Big Brothers Big Sisters of Eastern Massachusetts
Boston, MA
20 days ago
Senior Attorney ( CT BARRED ) ( Hybrid )
$130k
...Experience with Labor & Employment Law. Experience with environmental and/or construction Litigation. Experience writing motions and other legal memoranda, summarizing depositions, and trial preparation is preferred. The ability to work independently from suit inception to...
Legal
Full time
Temporary work
Local area
Flexible hours
Kiernan Trebach LLP
Boston, MA
3 days ago
Family Support Specialist (Case Manager), Developmental Disabilities Program
...value in self care and proper work- life balance Bridges Homeward operates on a 33.5 hour, 4 1/2 day work week! The Family Support Specialist is a member of Bridges Homeward's Developmental Disabilities Program team, and assists families, children, youth and adult family...
Temporary work
2 days per week
1 day per week
Bridges Homeward
Cambridge, MA
1 day ago
Litigation Associate
...) and fraud litigation. Judicial law clerk experience is strongly preferred. Responsibilities will include, but are not limited to: legal research, drafting legal pleadings and opinion letters, and initiating and responding to discovery. Other requirements include the ability...
Legal
Work at office
Back Bay Staffing Group
Boston, MA
3 days ago
Facilities Office Support Specialist I
...The Lemuel Shattuck Hospital (LSH) is seeking a dynamic and motivated Office Support Specialist to provide vital support to the Director of Facilities and the facilities team. The types of support include preparing documents, scheduling meetings, generating reports, responding...
Full time
Part time
Work experience placement
Work at office
Relocation
Monday to Friday
Weekend work
State of Massachusetts
Boston, MA
23 hours ago
Remote Adjunct: Paralegal Studies & Legal Writing
...Massachusetts is seeking an instructor to teach remote sections of PLG-102 Legal Research & Writing for Spring 2025. Candidates must have a... ...position offers $1,397 per credit hour, engaging with a diverse student body in a supportive learning environment. #J-18808-Ljbffr...
Legal
Remote work
Bunker Hill Community College
Boston, MA
3 days ago
Litigation Associate (Supreme Court & Appellate) - S.F.
...Appellate Practice. This Chambers Band 1 ranked group is involved in high-stakes appeals, critical trial-court motions, and strategic legal advisory matters across industries. The position offers the opportunity to brief and argue appeals, collaborate with renowned...
Legal
Direct Counsel
Boston, MA
18 hours ago
Corporate Paralegal
...experienced Corporate Paralegal to join our team in Boston. As a Corporate Paralegal, you will be responsible for providing support to our legal team in various corporate matters. The ideal candidate will have a strong legal background with excellent organizational skills...
Legal
The Perillo Group
Boston, MA
2 days ago
IT Support Specialist
$26 - $30 per hour
...IT Support Specialist The IT Support Specialist provides Tier 1 technical support for end users, resolving issues related to workstations... ...protect their family's future by creating a customized and legally binding will online using a simple but comprehensive online...
Hourly pay
Temporary work
Local area
Remote work
Afternoon shift
NESN
Watertown, MA
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Legal Support Specialist. Be the first to apply!