Legal Support Specialist

Overview

A leading professional services firm is seeking a Legal Support Specialist to provide advanced administrative support to attorneys and paralegals within a business-focused practice. This role requires a high level of organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will serve as a key partner to legal professionals by supporting daily operations, managing administrative processes, and ensuring high-quality client service.

Responsibilities

• Prepare, revise, and proofread legal and business documents using various tools and formats
• Create and maintain electronic files and records within document management systems and email platforms
• Coordinate new client intake processes, including preparing engagement and conflict-related documentation
• Manage calendars, schedule meetings, and coordinate logistics for virtual and in-person engagements while resolving conflicts proactively
• Process invoices, expense reports, reimbursements, and financial requests in accordance with internal guidelines
• Enter and maintain accurate time records and assist with billing processes, including prebill review and distribution
• Support audit-related processes and assist with legal research as needed
• Maintain professional records such as continuing education credits and licensing requirements
• Arrange travel, including flights and accommodations, in alignment with company policies
• Coordinate document production, mailings, and service requests with internal support teams
• Handle printing and document preparation tasks as needed
• Utilize CRM tools to support business development efforts
• Maintain professional communication with internal stakeholders and clients
• Provide support to additional team members as needed and assist with delegation or mentorship of junior staff
• Stay current with internal systems, tools, and procedural updates
• Participate in initiatives aimed at improving workflows, technology, and operational efficiency
• Perform other administrative duties as assigned

Requirements

• Minimum of 4+ years of administrative experience within a legal or professional services environment, preferably supporting corporate or business practices
• Proficiency in Microsoft Office and experience with document management systems and firm-specific tools
• Ability to work overtime as needed

Preferred:

• Familiarity with legal terminology and procedures
• Bachelor's degree or equivalent certification
• Strong ability to manage multiple priorities independently in a fast-paced environment
• Excellent organizational, time management, and problem-solving skills
• High level of attention to detail, particularly in proofreading and written communication
• Professional demeanor with strong interpersonal and client service skills
• Demonstrated reliability, discretion, and accountability
• Ability to collaborate effectively within a team while also working independently