Administrative Assistant, Nurse Anesthesia Program, College of Nursing - UT Chattanooga

Administrative AssistantThe Administrative Assistant provides administrative, programmatic, and student support for the Nurse Anesthesia Program within the College of Nursing. Working collaboratively with UTC faculty and Erlanger Health System partners, this position coordinates and supports students and faculty in all aspects of the educational and clinical experience.The position maintains student records, supports admissions and clinical placement processes, coordinates accreditation and compliance activities, and serves as a primary resource for students regarding program, university, and clinical requirements. The Administrative Assistant works closely with faculty, students, and clinical partners to ensure efficient program operations and compliance with accreditation, university, and clinical site standards.ResponsibilitiesStudent Advising & Program SupportServes as a primary resource for Nurse Anesthesia students regarding university policies, academic requirements, clinical requirements, and program proceduresMonitors student progression and supports students in meeting program and graduation requirementsActs as a liaison between students, faculty, UTC departments, and Erlanger Health System partnersMaintains accurate student records and documentationAdmissions & Enrollment SupportCoordinates admissions activities in partnership with UTC Graduate AdmissionsReviews and organizes applicant information for faculty reviewSchedules and coordinates applicant interviewsCommunicates with applicants throughout the admissions processSupports faculty and applicants during interview activitiesProgram Evaluation & ComplianceMaintains student information and compliance records within required databasesMonitors academic and clinical requirements to support accreditation and program standardsCollects, tracks, and prepares information for accreditation reviews, program assessment activities, and university reporting requirementsCommunicates deadlines, requirements, and important program information to studentsProgram OperationsMaintains program records, databases, and documentationCoordinates communications related to program, clinical, and compliance requirementsSchedules meetings, prepares materials, records meeting minutes, and maintains committee recordsAssists with daily administrative operations of the Nurse Anesthesia ProgramCoordinates and distributes clinical schedules and other program informationClinical Placement & Student SupportCoordinates onboarding and credentialing activities required for clinical rotationsFacilitates student access to required training, identification badges, electronic systems, parking, and clinical facilitiesMaintains required compliance documentation for clinical placementsWorks with multiple healthcare partners to ensure students meet clinical site requirementsThe ideal candidate will possess the following (KSAs):Excellent interpersonal and organizational skillsExcellent oral and written communication skillsAbility to plan, organize, and coordinate large-scale events and programsExcellent computer skills including Excel, PowerPoint, Adobe software, and Electronic Medical Records SystemsAbility to write learning objectives and measure student attainmentAbility to work with limited budgets and make recommendations regarding allocating fundsHighest standards of honesty, confidentiality, and integrityQualificationsMinimumHigh school diploma or GED2 years of work experience in a busy health care setting or businessPreferredBachelor's degree in Business, Healthcare Administration, or a related fieldExperience working within a collegiate or university settingWork LocationUniversity of Tennessee at Chattanooga, Chattanooga, TennesseeThis position is primarily on-site and works closely with faculty, students, and clinical partners.CompensationUT Market Range: MR05Find more information on the UT Market Range structureFind more information on UT Benefits