Public Works Senior Management Analyst

Public Works Senior Management Analyst

This recruitment is being conducted to establish an eligibility list, which will be used to fill future vacancies in this classification as they become available. Under direction of the Director of Public Works, provides highly responsible, professional and administrative support to the Engineering Division and/or the Field Operations Division on complex matters such as administration, budget, staffing, contract procurement, program development, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, and the Capital Improvement Program.

The Public Works Senior Management Analyst position is the advanced journey-level, mid-management classification. This class is distinguished from the Management Analyst by the performance of independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and/or service areas and incumbents at this level are to independently perform the difficult and responsible financial, systems, statistical, programmatic, management, and/or other administrative analyses in providing highly responsible staff support to the Department of Public Works. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.

Works under the supervision of the Director of Public Works in the Field Operations Division or Engineering Division.

May supervise clerical staff, Management Assistants, Management Analysts, or other staff as assigned.

Essential duties and responsibilities may include, but are not limited to, the following:

Under direction of the Public Works Department, provides support on complex matters such as administration, budget, staffing, contract procurement, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, public outreach material and grants. Prepares detailed and comprehensive written reports and studies, staff reports, presentations, resolutions, ordinances, contracts, memorandums and correspondence as required.

Supports management to organize and plan for the staffing needs such as developing job specification, coordinating recruitments, overseeing certification and performance evaluation status, coordinating claims, and compliance with Human Resources Programs.

Provides oversight and support on contract procurement, such as, preparing Requests for Proposals and administering and participating in consultant selection process; contract development and financial analysis; establishing protocols for contract expenditures; and administering professional or maintenance services contracts as assigned.

Conducts audits to assess performance of the Public Works Department in meeting goals for level of service, financial and budgetary, staffing, programs compliance and reporting. Evaluates and streamlines processes. Reviews and provides recommendations to improve departmental operating efficiencies.

For the Public Works Senior Management Analyst assigned to the Field Operations Division, participates in budgetary functions such as for development and monitoring of operating budget and capital budgets to ensure expenditures are appropriately accounted for and activity does not exceed authorized spending, conducting financial analysis and monthly reporting, preparing budgetary policies, preparing grant applications and managing grants. Makes recommendations regarding alternative funding sources.

Manages the solid waste and recycling services franchise agreement and ensures compliance with Federal and State laws.

Provides support to meet requirements from regulatory agencies for the management and operations of City infrastructure and fleet.

Participates in support activities for continuous improvement in all areas of the Field Operations Division. Provides support in the development of written policies, processes and procedures.

Participates in the development of the Capital Improvement Program and 5-Year Capital Improvement Program as assigned. Coordinates with Engineering Division to develop projects budgets and schedules.

For the Public Works Senior Management Analyst assigned to the Engineering Division, participates in budgetary functions such as preparing the Public Works Department budget, the Capital Improvement Program and the 5-year Capital Improvement Program. Conducts financial analysis and monthly reporting. Prepares budgetary policies. Prepares grant applications and manages grants. Programs funding with grant and funding agencies. Leads the process to secure grant and CIP funding reimbursements.

Coordinates CIP funding with the Administrative Services Department. Reviews CIP funding files in both the Public Works Department and Administrative Services Department to ensure consistency and address issues. Provides support to both departments to take the lead in seeking grant and CIP funding reimbursement.

Prepares strategies and implements special projects to automate Engineering Division operates to improve efficiency and customer services such as procuring software to automate the Public Works Counter Services and CIP project management.

Leads the Public Works Department public outreach program and oversees implementation. Coordinates with City Administration's public outreach specialists to communicate department activity.

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be:

Education and Experience

Graduation from an accredited college or university with a Bachelor's degree in in public administration, business administration, finance, engineering or a related field, and four (4) years of progressively responsible, related professional experience working in a Public Works Department, Engineering Division and/or Field Operations for a local City, County, and/or State agency, and/or utility company, or equivalent, plus a minimum of four (4) years of experience in a Management Analyst or equivalent position. A Master's degree in related field is desirable and two years of supervisory experience is desirable. Bilingual in English and Spanish is desirable.

License Requirement

Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position.

Knowledge of: the principles, practices and trends of public or business administration; research, statistical analysis, and report preparation; financial and statistical analysis and research techniques; organization and functions of the Public Works Department and municipal government overall; principles of accounting and auditing; evaluation techniques and organizational principles; applicable federal, state and local laws, codes, and regulations; methods and procedures of budget preparation; knowledge of maintenance management systems and services request systems; knowledge of public funds and grant programs; modern office practices, procedures and equipment, including word processing and computer applications (Word, Microsoft Outlook, Excel, PowerPoint, etc.).

Skill and Ability to: perform specialized administrative tasks; conduct research, perform analysis, and prepare and present reports of findings; work independently; interpret and apply related laws, ordinance, and policies; follow oral and written directions; evaluate the work of others; use computer and related software; communicate effectively both orally and in writing; and establish and maintain effective working relationships with others. Effective and efficient oral and written communication. Research, interpret, apply, and explain rules, regulations, policies and procedures related to assigned work function. Strong analytical, financial and collaborative skills. Ability to clearly communicate complex information.

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

Application Packets Must Include: A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
• Responses to the supplemental questionnaire.
• Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

1. Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
2. Written Examination (pass/fail): If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
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