Project Coordinator

Job Description

Job Description

Description:

Our Parent Company Mission

Hope, Health and Healing for Generations.

Summary

The Strategy & Growth Project Coordinator supports the execution of CHA's active enterprise

strategic priority and related Strategy & Growth initiatives by coordinating project activities,

maintaining project management systems, preparing documentation and reports, monitoring

deliverables, and facilitating communication among stakeholders. The position provides

administrative and project coordination support for strategic projects, grants, business

development activities, partnerships, acquisitions, and implementation efforts while ensuring

accurate records, accountability, and organizational visibility. This position operates under the

direction of the Lead Project Manager and Strategy & Growth leadership and does not

independently lead enterprise-wide initiatives.

Principal Duties and Responsibilities

Strategic Project & Operational Support

• Coordinate project activities under the direction of the Lead Project Manager.
• Maintain project plans, action logs, timelines, reporting tools, and documentation.
• Schedule meetings; prepare agendas, notes, and follow-up actions.
• Monitor deliverables and support accountability across project teams.
• Prepare reports, presentations, dashboards, and status updates.
• Maintain project files, templates, SOPs, process maps, and documentation repositories.
• Support cross-functional communication and coordination related to enterprise strategic priorities and Strategy & Growth initiatives.
• Update project management systems and reporting platforms

Business Development, Acquisitions & Strategic Growth Support

• Provide coordination support for partnerships, affiliations, acquisitions, business development, and strategic growth initiatives.
• Maintain due diligence documentation, information requests, trackers, timelines, and reporting tools.
• Coordinate stakeholder meetings, communications, action items, and follow-up activities.
• Assist with research, presentations, executive summaries, and board materials.
• Support implementation and integration activities associated with approved growth initiatives.

Grant, Contract, Strategy & Growth Funding Support

• Coordinate grant reporting activities, deadlines, and submission schedules.
• Collect, organize, validate, and maintain data and documentation required for funder reporting and compliance.
• Monitor reporting requirements and support internal coordination related to grants, funding opportunities, and implementation activities

Professional Development & Growth Pathway

• Demonstrate a willingness to learn project management principles, methodologies, and tools.
• Participate in training opportunities related to project management, quality improvement, and organizational development.
• This position is designed as a developmental pathway for individuals interested in future growth into project management, strategic operations, quality improvement, business development support, grant administration, or other business-related functions.
• Contribute to continuous improvement efforts within the Project Management function.

Supervision Responsibilities

This position has no direct supervisory responsibilities.

Expectations for All Employees

• Mission: Contribute to and enhance company mission
• Organization: Prioritize and plan work responsibilities appropriately
• Professional Development: Attend and/or successfully complete all required training and meetings
• Timeliness and Accuracy: Perform quality work within given deadlines and expectations with or without direct supervision
• Professionalism: Comply with all applicable policies, practices, and procedures; report all out-of-compliance and unsafe activities to supervisor; interact professionally with other employees, volunteers, families, children, and the community
• Teamwork: Serve effectively as a team contributor on all assignments
• Communication: Utilize effective communication skills both verbally and in writing; provide effective feedback and is receptive to feedback
• Leadership: Work independently while understanding the necessity for communicating and coordinating work efforts with other appropriate individuals
• Cultural Competence: Is sensitive to the cultural, ethnic and religious views of the children and families served, and in community and public contact.

Education, Certification, and Experience Requirements

Required

• Associate's degree in business administration, Project Management, Public Administration, Nonprofit Management, Social Work, Public Health, Human Services, or a related field; or equivalent combination of education and experience.
• One (1) to three (3) years of experience in project coordination, administrative coordination, grant support, data reporting, quality improvement, or a related field.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams.

Preferred

• Bachelor's degree in project management, Business Administration, Nonprofit Administration, Public Administration, Public Health, Human Services, or related fields.
• Experience working in a nonprofit, healthcare, behavioral health, child welfare, or human services environment.
• Experience supporting grants, contracts, strategic initiatives, business development activities, partnerships, acquisitions, affiliations, implementation projects, or quality improvement efforts.
• Working knowledge of project management principles, agile methodologies, or quality improvement frameworks.
• CAPM certification or willingness to pursue project management certification.
• Proficiency in Project Management software tools such as Monday.com

Key Competencies and Skills

• Project & Organizational Management
• Organization, time management, attention to detail
• Project tracking, document management, compliance monitoring
• Ability to manage multiple priorities and deadlines
• Communication & Collaboration
• Professional written and verbal communication
• Relationship building and stakeholder coordination
• Customer service, teamwork, and emotional intelligence
• Data & Reporting
• Data collection, reporting, and dashboard management
• Spreadsheet proficiency and information organization
• Research and decision-support activities
• Problem Solving & Judgment
• Critical thinking and sound judgment
• Risk awareness and issue escalation
• Understanding of strategic initiatives, partnerships, and organizational growth
• Professionalism & Continuous Learning
• Confidentiality and professional discretion
• Commitment to continuous improvement and professional development

Physical Requirements Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally travel to different locations in the course of work.

Children's Hope Alliance is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics in accordance with applicable federal, state, and local laws.