Business Operations Coordinator

Job Overview Reporting to the Chief Operating Officer or the Chief Administrative Officer, the Business Operations Coordinator provides transactional support for the finance, operational and administrative functions of the Region, including budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Is the lead system user/trainer for software business applications and provides operations backup support for the Region in the absence of the COO/CAO. This role is not eligible for relocation assistance. Key Responsibilities Financial Administrative Support: Provides administrative budget support including expense coding, financial report dissemination, initiating, monitoring and approving regional procurement transactions, collaborates with department leaders to ensure programs are executed within budget, ensures location processes are established and functioning for all cash and card transactions, supports department directors with analytics for monthly forecasting of expenses. Lead System User/Trainer for Business Applications and IT Services: Utilizes appropriate systems and trains staff in use, troubleshoots phone and computer issues for Region, reviews and assists with tech services requests. Facilities/Asset Management Support: Ensures repairs are completed within budget, uses system to pay vendors, develops and maintains relationships with vendors supporting each physical location, obtains proposals for new vendors, provides data for developing Business Plans for real estate transactions, liaison with other sectors for shared facilities/assets, updates risk management system with current values/status. Fleet Management Support: Maintains fleet inventory records, ensures appropriate and timely maintenance, files and maintains insurance claims and follows up with estimates/repairs, liaison with Fleet Management in other sectors. Events: Participates in planning events meetings, maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol. Reports/Data Information: Provides guidance and data for grant reporting, prepares various internal reports, responds to internal/external requests for information and/or documentation, acts as Region point of contact for FOCIS information. Operations SOPs: Develops, maintains and distributes a regional SOP Manual, provides training to ensure consistent processes/procedures related to operations functions throughout the Region. Volunteer Coordination: May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc. Scope Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization. Minimum Qualifications Education: High School or equivalent required. Associate’s degree in accounting, Business or Public Administration preferred. Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non‑profit organizations, business or equivalent combination of education and related experience required. Management Experience: N/A Skills & Abilities Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Travel Travel is required throughout the Region with some travel outside of Region. Physical Requirements Regularly required to use hands to finger, handle or feel, reach with hands and arms and talk or hear. Regularly lift and/or move objects 10‑50 lbs frequently; lift and/or move objects that weigh more than 100 lbs with assistance or use of a powered industrial truck. Frequently required to push carts weighing up to 250 pounds on flat flooring or ramps. Frequently required to stand, walk, stoop, kneel, crouch or crawl. Occasionally required to sit and climb or balance. Specific vision abilities include close, distance, color, peripheral, depth perception and ability to adjust focus. Able to move/lift up to 50 lbs unassisted. Ability to use a variety of hand and power tools and work with a variety of chemicals and solvents. Position may require climbing of ladders for top‑level selection. Specific vision abilities required by this job include close, distance, peripheral, depth perception and ability to adjust focus. Benefits Medical, Dental Vision plans Health Spending Accounts & Flexible Spending Accounts PTO: Starting at 15 days a year; based on type of job and tenure Holidays: 11 paid holidays comprised of six core holidays and five floating holidays 401K with up to 6% match Paid Family Leave Employee Assistance Disability and Insurance: Short + Long Term Service Awards and recognition Equal Opportunity Employer The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age or any other characteristic protected by law. Fair Chance Statement Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws. #J-18808-Ljbffr