Finance Coordinator - Administrative & Grant Finance Support

Job Description

Job Description

Salary: $25.00 per hour

Schedule: Monday through Friday, 8:30 AM to 5:00 PM

Employment Type: Full-Time

Position Summary

The Finance Coordinator provides administrative, operational, and grant finance support to the department’s Finance Sector. Under the direction of the Fiscal Officer, this position supports the day-to-day coordination and administration of the department’s financial operations and serves as a key point of coordination between the department’s Finance, the department’s program staff, City Finance, grant administrators, consultants, auditors, and other internal and external stakeholders.

This position assists with maintaining financial and grant-related documentation, tracking financial activities, supporting reimbursement and pay request processes, organizing audit and monitoring records, and helping ensure compliance with established financial policies and procedures.

The Finance Coordinator plays a vital role in keeping financial operations organized, accurate, and timely while supporting the overall mission of the Department.

Key Responsibilities

Financial Administration

• Support daily administrative operations of the Finance Sector.
• Maintain organized financial records and supporting documentation.
• Assist with financial data management and recordkeeping.

Grant Administration

• Maintain grant files, award documentation, funding source information, and reporting schedules.
• Assist with tracking grant budgets and compliance requirements.
• Support grant-related administrative functions.

Purchase Orders

• Prepare and submit purchase orders.
• Monitor purchase order documentation and status.

Pay Requests & Reimbursements

• Coordinate intake, organization, and tracking of pay requests and supporting documents.
• Assist with the documentation and tracking of grant reimbursement requests.
• Ensure records are complete and submitted in a timely manner.

Financial Tracking & Reporting

• Maintain financial trackers, logs, databases, and schedules.
• Compile financial data and assist with preparing reports, schedules, and presentations.
• Support the Fiscal Officer and Staff Accountant with reporting needs.

Audit & Compliance Support

• Organize and compile documentation for audits, monitor reviews, grant closeouts, and compliance activities.
• Maintain records in accordance with City and departments requirements.
• Assist with implementing standardized procedures, checklists, and workflows.

Communication & Coordination

• Serve as a liaison between Finance, program staff, City Finance, consultants, auditors, and other stakeholders.
• Follow up on outstanding documentation and information requests.
• Help monitor important financial and administrative deadlines.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, Public Administration, or a related field preferred but not required.
• Relevant experience in finance, grants administration, accounting support, or administrative coordination may be considered in lieu of formal education.
• Strong organizational and recordkeeping skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Experience with grant-funded programs, municipal government, or public-sector finance is preferred.
• Experience working with financial management systems and databases is a plus.

Please Note:  If you do not qualify but know someone who may be interested, please share this opportunity.

(DJ)