Reception, Marketing & Administrator Coordinator

Reception, Marketing, & Admin Coordinator Cushman & Wakefield | PICOR, Tucson’s leader in commercial real estate, is seeking a Reception, Marketing, & Admin Coordinator to join our team. This position plays a key role in providing professional administrative and marketing support while ensuring exceptional service to clients and visitors. The successful candidate will demonstrate professionalism, attention to detail, reliability, and the ability to manage multiple priorities efficiently in a fast-paced environment while taking direction from multiple sources. Key Responsibilities Greet and assist clients, guests, and visitors Manage and route incoming calls in a professional manner Open and close the office daily Coordinate lunch orders and meeting logistics Design and produce branded property brochures that align with company standards Design, maintain, and schedule property marketing email campaigns Update and edit visual assets, including floor plans, photos, and other materials Maintain and update marketing platforms and property listings Assist with deal tracking and documentation Process internal administrative forms (ELA/AOS) Qualifications Prior experience in graphic design, marketing, or a related field. Design experience is key to the success of this role Proficiency with technology, including Microsoft Office (Excel, PowerPoint) and Adobe Creative Suite (InDesign, Photoshop); familiarity with Mailchimp or similar email marketing platforms Excellent independent problem-solving abilities and adaptability Excellent verbal and written communication Strong organizational skills and ability to manage multiple projects and workflows efficiently Previous administrative or marketing support experience preferred, ideally in a professional services, real estate, or agency environment A Typical Day in this Role Open the office, check and direct voicemails that came in overnight as needed Assist visitors and direct incoming calls as they come in throughout the day Sort through emails from the team to determine order of priority Assist marketing department by designing and producing branded property brochures and accompanying materials Assist marketing department by upkeeping and creating email marketing campaigns Assist marketing department by editing visuals, floor plans, and other marketing collateral Intake and perform listing platform and MLS updates as needed, collaborate with external vendors to ensure smooth uploads, process incoming administrative forms Wrap up projects for the day and close the office Additional Information Interviews will last approximately 30–90 minutes and include a Q&A session and skill-based assessments. Applicants must submit samples of previous graphic design work to be considered #J-18808-Ljbffr PICOR Commercial Real Estate Services