Events Associate

Events Associate Hiring Department: Texas Memorial Museum Position Open To: All Applicants Weekly Scheduled Hours: 40 Location: UT Main Campus Job Details Support Texas Science & Natural History Museum and Senior Events Program Coordinator in booking, coordinating, and executing the operational needs of events, programs, conferences, meetings, and celebrations to be held at Texas Science & Natural History Museum. Maintain communications with museum and university colleagues, outside parties, and vendors, and produce event reports. Purpose The Events Associate will assist the Senior Events Program Coordinator with the full lifecycle of private events held at Texas Science & Natural History Museum. They will build strong, positive client relationships and ensure successful day‑of‑event operations for the museum. Responsibilities Client intake and event coordination. Manage client inquiries by phone, email, online, or in person and maintain client records. Manage client walkthroughs and site visits. Assist Senior Events Program Coordinator in processing support documentation with clients. Collaborate with event owners to ensure that timelines and priorities are met; ensure content, messaging, and services are in place. Determine on‑site staffing needs and communicate schedules/responsibilities. Prepare reports and identify future improvements. Oversee on‑site event day‑of responsibilities for events. Assist Senior Events Program Coordinator in the supervision and administration of one or more event service areas at the museum. Manage related museum or university staff and on‑site logistics during events. Oversee the execution of each event, including rehearsals and sound check, load‑in/out, set‑up, and breakdown. Establish and maintain effective working relationships with performers’ representatives, representatives of private facility users, representatives of other outside agencies, co‑workers, subordinates, and other University personnel. Act as liaison with caterers, florists, entertainment, UT Facilities Services staff, valet parking, dry cleaners, museum volunteers, outside volunteers, and others as needed. Other Duties as assigned. Required Qualifications Experience in events, including social and corporate events. Excellent interpersonal and communication abilities. Ability to interact and maintain productive working relationships with a variety of staff, clients, visitors, and event vendors. Ability to learn quickly, be flexible, and apply creative problem‑solving skills. Ability to manage multiple projects at once, ensuring seamless coordination and tracking of all logistics and deliverables from inquiry to execution. Proficient with Microsoft Office suite. Comfortable with flexible working during events including working outside of normal office hours; early mornings and late nights will be required. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor’s degree from an accredited college or university in Hospitality, Business Administration, Event Management, or a related field. Experience working with colleagues in sales, marketing, and communications. Experience developing relationships with local vendors. Experience in managing budgets and tracking expenses. Experience working with Blackbaud Altru. Salary Range $48,000 annual. Working Conditions Evening and/or weekend work hours are required. Working at a desk and computer for extended periods, including repetitive use of a keyboard. Use of manual dexterity. Occasional climbing of ladders and stairs. Ability to push, pull, carry & lift 50-60 lbs. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor. Letter of interest Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr Phase2 Technology