Purchasing Coordinator

We have an immediate opening for a Purchasing Coordinator to support the daily functions of our Purchasing department. The Purchasing Coordinator will work closely with the Purchasing Director to meet manufacturing and inventory goals and work closely with suppliers to assure orders are fulfilled on a timely basis.

• Operating and integrating ERP system in conjunction with Excel as a tool to meet manufacturing needs.
• Attending facility production meetings and provide updates/feedback for orders currently in process and updates provided by Purchasing Director.
• Placing orders as needed and enter purchase order data into ERP system with confirmed pricing, delivery dates and any special notations. Follow up on pending orders to ensure on time delivery.
• Verifying orders are fulfilled and received accurately according to receiving guidelines.
• Managing communication for purchase orders with vendors, and internal departments; analyzing purchasing needs and resolving purchasing issues/discrepancies/shortages.
• Receiving special handling purchase orders and non-stock purchase orders into ERP system.
• Scanning/uploading received purchase orders and supporting documents into ERP system. File original copies into vendor files.
• Reporting quality issues to suppliers, request corrective action and report any results/updates to the Purchasing Director.
• Preparing RMA (Return Material Authorization) forms and contact suppliers to process returns.
• Coordinating with the shipping department to properly return materials and collaborate with suppliers to receive credits.
• Providing documentation as needed to Account Payable as well as handling Accounts Payable discrepancies for invoice processing.
• Handles other duties as assigned.

• At least 1-2 years experience in the Purchasing field.
• Excellent interpersonal, verbal, and written communication skills
• Excellent Excel skills
• Excellent organizational and planning skills
• Excellent customer service skills
• Ability to work independently and manage time effectively.
• Highly organized with ability to manage multiple priorities and deliver assignments on time including multi-tasking.
• Ability to exhibit poise, composure and confidence when confronting stressful or high-pressure situations.