Legal Office Supervisor (Continuous)

Legal Office Supervisor

The Kings County District Attorney Office is currently seeking qualified individuals for the position of Legal Office Supervisor - Continuous $54,641.60 - $66,664.00 Annually. We are seeking a skilled Legal Office Supervisor to lead and support a team in a fast-paced legal environment. This role oversees daily operations, exercises independent judgment, and provides essential administrative support to attorneys and management. Ideal for organized, experienced leaders who thrive on improving processes and contributing to meaningful public service. If you are organized, detail-oriented, and committed to public service, we encourage you to apply today!

Duty Sample

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Participates in and plans, organizes, assigns, supervises, and reviews the work of clerical staff for one or more units in a County legal office; establishes standards of clerical work performance and sets priorities for workload completion; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion.
• Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
• Monitors activities of the work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
• Coordinates workflow between clerical, professional, investigative, and other staff.
• Coordinates assigned services and operations with those of other divisions and outside agencies.
• Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures.
• Composes, types, edits, and proofreads a variety of routine to complex documents independently including entitlements, forms, memos, legal documents, reports, newsletter articles, press releases, Board agenda items, ordinances, administrative code revisions, promotional/informational materials, website information, and internal and external correspondence from rough draft, handwritten copy, verbal instructions, or from other material using a computer; inputs and retrieves data and text using a computer terminal.
• Understands and carries out complex oral and written directions.
• Performs accurate arithmetic and basic financial and statistical computations.
• Provides staff assistance to management; prepares or supervises the preparation and maintenance of operational and/or statistical records and reports; prepares and maintains payroll records.
• Maintains confidentiality and discretion in handling and processing confidential information and data.
• Coordinates, oversees, monitors, and participates in special projects, assignments, and activities as assigned; maintains documentation and files on matters in progress and expedites their completion.
• Answers questions and provides information to the public, employees, and other divisions, departments on matters that involve knowledge of departmental operations, rules, and procedures; investigates and responds to complaints and inquiries from citizens, other departments, and agencies; recommends corrective actions to resolve issues.
• Represents the County in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
• Ensures staff observe and comply with all County and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Minimum Qualifications **Minimum requirements must be met by the closing date**

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education and Experience

• Education: Equivalent to completion of the twelfth (12th) grade.
• Experience: Two (2) years of experience at a level equivalent to the classification of Legal Secretary with Kings County.

Licenses and Certifications

• Some positions may require possession of a valid US driver's license upon date of application. Said positions must obtain California driver's license following hire date per California DMV regulations.

Special Requirements

Qualify for security clearance through a background investigation and fingerprint check. Ability to work standard 8-hour shifts, alternate shifts, and irregular hours including emergencies, evenings, weekends, and holidays as necessary, work overtime as mandated, and travel within and outside the County.

Selection Process: **Equal Opportunity Employer**

All completed applications and supplemental questionnaires will be reviewed. Depending upon the number of applicants who meet the minimum qualifications, the examination process may include a screening committee (pass/fail) and/or a written examination (pass/fail) and/or an oral examination (100%) to determine placement on the eligible list. Note: Those applicants who are among the top 40 written test scores will be invited to participate in the oral examination process. Veteran's Preference Available Upon Request Veteran's Preference Application You must submit a certified DD-214 and a new request form for each application submission prior to the closing date. Tentative Recruitment Schedule: Closing Date: July 6, 2026; Department Interview: TBD

Benefits

Please click here to view the current Supervisor's Unit MOU.

Retirement Benefits: Eligible employees are enrolled in the Public Employees Retirement System, known as CalPERS. The County contracts with the CalPERS for this benefit in the miscellaneous or safety plans as appropriate. The County has reciprocity with other qualifying public retirement systems in California. Effective January 1, 2013, all new members to CalPERS, or existing members with more than a 6 month break in service from a qualifying previous public employer, will be enrolled in one of the following CalPERS retirement plans (with three year average final compensation) based on their classification: Miscellaneous - 2% at 62 Safety - 2.7% at 57 If a new employee is currently a member of a qualifying California public retirement plan without a break in service of no more than 6 months (documentation will be required), or ever worked for Kings County previously, they may qualify instead for either of these plans (with single highest year final compensation) in effect prior to January 1, 2013: Miscellaneous - 2% at 55 Safety - 3% at 55 The new formulas will not apply to existing County employees hired prior to 12/31/12 who promote or transfer to a different position, or into a position covered by a different PERS plan (e.g. move from a position covered by the Miscellaneous Plan to one covered by the Safety Plan).

Health Insurance: Medical, dental, vision, prescription drugs, mental health, and chiropractic care for employees and their eligible dependents is available. The portion of the monthly cost that the employees are responsible for depends on their bargaining unit. The County offers a confidential Employee Assistance Program (EAP). The County has an Employee Health Center available to Kings County employees and their dependents enrolled in the County health plan.

Deferred Compensation: Participation is voluntary. One plan with several investment options is available. For more information on the eligibility of a contribution match, please refer to the applicable MOU.

Holidays: New Year's Day, Martin Luther King Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day and day after, Christmas Eve; Christmas Day; and half-day New Year's Eve. Holiday credit may vary for law enforcement, fire, and other employees required to work on a holiday. Refer to the MOU for information on the paid holiday closure.

Vacation: Eligible employees earn from two to four weeks of paid vacation per year, depending on their length of service and bargaining unit agreements.

Sick Leave: Sick Leave is accrued for each hour worked. Accrual rates vary depending on date of hire and bargaining unit agreements. The accumulation of sick leave starts from your first day of employment and sick leave may be requested subsequent to the time it is earned.

Retiree Health Insurance: Upon retirement from the County, and depending on bargaining unit agreements, a percentage of accrued sick leave may be converted to be used to pay for retiree health insurance benefits for eligible employee and spouse.

Education Reimbursement Program: Full-time, permanent employees are eligible to receive up to $500 for units earned toward an associate's degree, or up to $1,500 for units toward a bachelor's or master's degree. Permanent employees who work at least half-time are eligible. Extra help employees are not eligible. Courses must be to increase their knowledge or ability to perform their present job or to prepare for a higher level job with the County. This program is subject to annual funding.