Senior Legal Secretary

D3 Search is seeking a Snr. Transactions Legal Secretary on behalf of a prominent and well-established boutique full-service law practice located in Beverly Hills, CA (90210).

Position Title ???? :

Snr. Transactions Legal Secretary

• Note: 5+ years legal transactional experience (corporate & entertainment transactions) is REQUIRED.

Location/Map ???? :

Beverly Hills, CA (90210)

Employment Status:

Full-time/direct-hire employment opportunity. Exempt role (OT in accordance with CA laws).

Employer Work Model:

Fully onsite work model (Monday - Friday).

• Note: No remote or hybrid arrangement is offered by the employer.

Summary ???? :

Prominent Beverly Hills-based law practice is seeking a dynamic, experienced Snr. Transactions Legal Secretary to provide legal support to a stellar team supporting the firm's Entertainment Transactions and Corporate Transactions attorneys.

Responsibilities ???? will include but are not limited to:

• Prepare, organize, and create complex legal documents;
• File and search documents in iManage/FileSite;
• Redline documents using both MS tracked changes and Workshare Compare;
• Schedule internal and external appointments, meetings and calls, maintain attorneys schedules and calendars, handle e-mail distributions/incoming and outgoing mail, update contact information;
• Prepare client/matter intake documents; draft letters, review and update documents per attorney markups;
• Assist attorneys with conflicts checks and opening new matters;
• Prepare TOCs;
• Distribute, file, and organize internal and external agreements and correspondence;
• Prepare expense reports and coordinate monthly billing process between the Accounting Department and assigned partner for pre-edits and final bill processing;
• Schedule couriers, and other special functions internally and externally;
• Establish and maintain paper and electronic client and administrative files;
• Assist with overflow/special projects; contribute to the office and firm-wide team objectives; and
• Provide general back up support to the office and other departments and assistants as required.

The ideal candidate must possess ???? :

• Demonstrate strong organizational, administrative, interpersonal, written and oral communication skills;
• Exhibit discretion and ability to maintain confidences;
• Be flexible, highly organized, detail-oriented, and comfortable working independently while successfully managing conflicting priorities;
• Be a team player;
• Effectively communicate with a diverse audience that includes attorneys, clients, staff and vendors;
• Possess strong customer service skills and use sound judgment;
• Identify/analyze problems and challenges and to recommend/implement solutions;
• Have ability to remain calm in deadline-driven and high-pressure situations;
• Maintain and nurture a positive attitude and workplace environment; and
• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Qualifications ???? :

• 5+ years of transactional experience in a large to medium size law firm preferred; equivalent experience in a related field may be substituted;
• High school diploma or equivalent required, Bachelors degree preferred;
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Proficiency in iManage preferred, but can train;
• Superior proofreading, editing, and redlining skills;
• Highly organized and detail-oriented.

Annual Salary ????/Comp. ????& Benefits:

Starting salary range is 130K+~ DOE/DOQ, plus a robust & comprehensive benefits package, generous PTO, 401K, paid parking (onsite), annual reviews/raises, yearly lucrative bonuses, and many other notable employee-centered perks, etc.

If interested in this Snr. Transactions Legal Secretary role with this highly respected law practice situated in Beverly Hills, CA (90210), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser ~ D3 Search

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D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.