Accounts Receivable Accountant

Job Description

Job Description

Position Title: Accounts Payable Accountant (SAP Business One)

Department: Accounting
Reports To: Controller
Employment Type: Full-Time

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Accountant with hands-on experience using SAP Business One to manage the accounts payable cycle, maintain accurate financial records, and ensure timely vendor payments. The ideal candidate will have a strong understanding of accounting principles, excellent reconciliation skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Process, review, and enter vendor invoices, credit memos, and employee expense reports in SAP Business One.
• Verify invoices against purchase orders, receiving documents, and vendor statements.
• Perform three-way matching to ensure accuracy of quantities, pricing, and payment terms.
• Manage vendor accounts, maintain accurate vendor master data, and resolve invoice discrepancies.
• Prepare and process vendor payments through ACH, wire transfers, and checks.
• Reconcile vendor statements and investigate outstanding balances, duplicate invoices, and payment discrepancies.
• Monitor accounts payable aging and ensure invoices are paid according to agreed payment terms.
• Maintain accurate records of invoices, approvals, payments, and supporting documentation.
• Assist with month-end and year-end closing activities, including AP accruals and expense reconciliations.
• Reconcile accounts payable subledger balances to the general ledger.
• Assist with cash flow planning and accounts payable reporting.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Collaborate with purchasing, receiving, treasury, and other departments to resolve discrepancies.
• Support internal and external audits by providing requested documentation and reports.
• Identify opportunities to improve accounts payable processes and payment efficiency.

SAP Business One Responsibilities

• Enter and manage A/P invoices, A/P credit memos, outgoing payments, and vendor credit balances.
• Maintain vendor master records and payment terms.
• Utilize purchase orders and goods receipt purchase orders for invoice matching.
• Review document postings and verify general ledger account assignments.
• Run vendor aging, open invoice, and account balance reports.
• Assist with reconciliation of the AP subledger to the general ledger.
• Troubleshoot posting errors, incorrect account coding, and invoice discrepancies.
• Use SAP Business One reporting tools and queries, as applicable, to support daily accounting operations.

Qualifications

• Associate's or bachelor's degree in Accounting, Finance, or a related field preferred.
• Two or more years of accounts payable or general accounting experience preferred.
• Hands-on experience with SAP Business One is required.
• Strong knowledge of accounts payable processes and general accounting principles.
• Experience with invoice processing, vendor reconciliations, and payment processing.
• Proficiency in Microsoft Excel, including lookup functions, pivot tables, and data analysis.
• Strong attention to detail, organizational skills, and time management.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, problem-solving, and analytical skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications

• Experience in a manufacturing, distribution, or inventory-based business.
• Familiarity with purchase order workflows and inventory-related invoice matching.
• Knowledge of month-end close, accruals, and general ledger reconciliations.
• Experience with electronic payment platforms and banking portals.
• Familiarity with audit requirements and internal financial controls.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of invoice processing.
• On-time vendor payment rate.
• Resolution time for invoice and vendor discrepancies.
• Accuracy of vendor statement and general ledger reconciliations.
• Compliance with internal controls and approval procedures.
• Timely completion of month-end AP activities.

Ideal Candidate

The ideal candidate is proactive, dependable, detail-oriented, and comfortable working independently and collaboratively. They can manage a high volume of invoices, use SAP Business One effectively, resolve discrepancies professionally, and contribute to accurate financial reporting and efficient accounts payable operations.

Key skills to highlight

• SAP Business One (SAP B1)
• Accounts payable and invoice processing
• Three-way matching and purchase order reconciliation
• Vendor statement reconciliation
• ACH, wire, and check payments
• AP aging and general ledger reconciliation
• Month-end close and accruals
• Microsoft Excel and financial reporting
• Internal controls and audit support