Part Time Administrative Assistant

Administrative Assistant

Reports to: Principal

Job Goal: The Administrative Assistant plays a key role in supporting the school's operations. This position serves as a welcoming first point of contact for families and visitors, ensuring smooth office operations. This role blends hospitality, organization, and accuracy. The assistant greets school parents, students, and visitors. The ideal candidate is warm, dependable, detail-oriented, and comfortable balancing people service with office duties related to children's needs. The principal duty of all employees is to support the school's mission by creating an environment in which parents feel welcome, cared for, and supported. The role requires strong organization, attention to detail, and a commitment to the school's mission.

Performance Responsibilities:

• Office point of contact for students, parents, and staff
• Partner with leadership to ensure a positive experience for families
• Assist with marketing materials, social media updates, and communications
• Office & Secretary Duties
• Work in the front office, including answering phones, greeting guests, and handling student needs
• Assist families upon arrival with friendly and accurate information
• Perform other duties as assigned

Basic Qualifications:

• Must have a strong commitment to Catholic education and model behavior in accordance with St. Thecla's mission and vision.
• Excellent communication skills, including written and verbal communication
• Strong organizational, communication, and interpersonal skills
• Proactive and able to anticipate the needs of a school
• Proficiency in Google Workspace and/or Microsoft Office
• Experience with databases or student information systems preferred, such as FACTS, etc.
• Discreet, trustworthy, and confidential with sensitive information

Work Schedule: Part-time hourly position. Monday through Friday during the school day