Senior Secretary

Senior Secretary

Pierre, SD/Aberdeen, SD/Sioux Falls, SD/Rapid City, SD (Onsite)

Long-term Contract/Full-time Permanent

Role and Responsibilities:

• Work as a team in collaboration with other staff within the clinic to assure exceptional service provision.
• Help identify resource needs and prepare/submit purchasing requests that may include, but is not limited to, eWIC Cards, breast pumps and formula.
• Maintain inventory including computers and other equipment, eWIC cards, breast pumps and formula.
• Print and distribute Notice of Ineligibility (mail, text, email, in-person).
• Participate in conferences, WIC meetings, and in-services.
• Participate in outreach activities and participant special events within communities.
• Assist with the development and completes action steps for Local Agency WIC Strategic Community Outreach & Outcomes Plan (SCOOP) to achieve goals and joint strategies.
• Contact pregnant women referred by Medicaid who have not contacted the clinic to explain program and encourage participation.
• Act as the internal referral specialist (checking for applicants and referring to appropriate services).
• Assist in the delivery of participant surveys and review of pregnancy risk assessment survey data review.
• Travel will be required for this position to cover a region to perform duties described.
• Performs other duties as assigned and required.

Knowledge/Skills/Ability:

• WIC Program requirements (desirable);
• business English including grammar, spelling, and punctuation;
• modern office equipment, practices, and procedures;
• basic bookkeeping;
• Microsoft suite software applications;
• department rules, procedures, and functions.

Ability to:

• type accurately, in positions requiring keyboarding;
• gather, compare, and summarize data from a variety of sources;
• operate a variety of office equipment;
• communicate information clearly and concisely;
• review and comprehend materials;
• establish and maintain effective working relationships with other employees and the general public;
• proof and edit solutions to arithmetic problems involving addition, subtraction, multiplication, division, and percentages;
• transcribe material from machine dictation;
• formulate logical and reasonable conclusions from available information;

Literacy and language skills appropriate to address the needs of diverse populations.

Qualification: High School Diploma; possession of valid driver’s license and vehicle for coverage of region.

What we are: My3Tech is an IT services firm focused on catalyzing transformational IT initiatives of its clients through deep domain knowledge, technology expertise and customer commitment. A trusted long-term service provider for various state governments across both the software product development and IT Staff Augmentation. Certified Minority Business Enterprise (MBE) with over 13 years of experience We are CMMI Level 3 Certified for both IT Development and IT Services, ISO 27001:2022 certified for Information Security Management, and ISO 9001:2015 certified for Quality Management Systems.