Accountant

Accountant

The Accountant position is responsible for performing professional-level accounting and payroll functions requiring the application of accounting principles, standards, and practices. The position exercises independent judgment in the administration of accounts payable, payroll processing, account reconciliations, vendor contract monitoring, sales tax reporting, general ledger support, and regulatory reporting requirements. In addition to managing the full accounts payable cycle, the position administers payroll for approximately 80 employees and is responsible for CalPERS reporting, payroll tax and benefit-related payments, and other payroll compliance activities. The position is also responsible for financial record maintenance, account analysis, reconciliation of financial transactions, 1099 reporting, and support of various accounting projects. The duties assigned are reflective of a professional accounting classification requiring specialized technical knowledge, accuracy, and adherence to applicable accounting and payroll regulations.

The position is allocated approximately 80-85% to accounts payable and 15-20% to payroll activities.

None exercised.

To learn more about Access Services and its responsibilities in the greater Los Angeles region, please visit our website.

Duties may include, but are not limited to, the following:

• Position will perform various accounting functions involving monthly and year-end closing.
• Process 200 400 vendor's invoices and payments (checks, ACH, manual ACH and P-cards) each month.
• Responsible for monthly review of revenue and expense account analysis schedules.
• Process bi-weekly payroll through ADP and other payroll duties as assigned.
• Provide weekly cash requirements to Controller for cash planning.
• Close monitoring of actual and budgeted expenses by cost centers, funds, activities and tasks.
• In coordination with the Controller and Accountants, prepare and update, as the need arises, the Accounting Manual.
• Assist with various projects (i.e. budget comparison, account reconciliation and other special assignments).
• Duties may include reviewing annual business property tax statements; preparing journal entries for monthly financial transactions; allocating expenses; updating various schedules for regulatory report compliance; preparing 1099 forms (less than 100 forms for each calendar year) using Oracle Fusion/Cloud; and assisting other AP staff as needed.
• Assist in providing documents and reports for the annual audit (Financial, Consolidated Audit, FTA triennial and workers' compensation, etc.).
• Other duties as assigned.

A combination of education, experience, and training that has provided the necessary knowledge, skills, and abilities is required for entry into the classification. Reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions may be made. A typical combination includes:

Bachelor's Degree (BA, BS) from an accredited college or university with major course work in Accounting, Finance or Business Administration.

Minimum of five (5) years' recent experience in processing invoices and payments, analyzing account variances, payroll processing experience through ADP and other related general accounting functions.

Knowledge of:

• Microsoft Office applications (Microsoft Word, Excel and PowerPoint) and ERP accounting software. Oracle Fusion experience highly desireable.
• Accounting principles and practices and ability to apply knowledge where procedures may not be well defined and where sound methods for future processing are required.
• Audited financial statements and non-profit/public sector accounting preferred.
• Payroll processing procedures, including wage calculations, deductions, tax withholdings, and compliance with applicable federal and state regulations.

Skill in:

• Communicate skills and work well with all levels of management.
• Exhibit detail-orientation and excellent organizational skills.
• Work as a team and/or work independently with minimal supervision.
• Using payroll and accounting systems (e.g., ADP) to process and maintain accurate payroll records.

Ability to:

• Analyze general ledger accounts and prepare various monthly schedules.
• Prepare bank reconciliation statements and balance sheet account reconciliations; investigate discrepancies and resolve them in a timely manner and prepare correcting or reclassification entries as needed.
• Read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Write reports, business correspondence and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Accurately process payroll in compliance with applicable federal and state regulations.

The position requires constant sitting and occasional walking and standing. The employee is expected to talk and hear, with staff, vendors, and the public in person and by telephone. The employee uses hands and fingers to operate a computer and telephone keyboard, handle or touch office equipment; and reach with hands and arms. The employee bends, stoops, or squats to access, place and retrieve files, supplies and records, and reaches, lifts, and move records and documents weighing up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus to read and operate office equipment as necessary during the course of the work assignments.

Employees are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with staff, customers, vendors, contractors, and the public.

This recruitment is open continuously to meet the needs of the Agency as vacancies occur and may close at any time. Applicants who best meet job-related qualifications will be invited to participate in the examination process. Applicants will receive an e-mail notification of their current status in the selection process. The selection examination may consist of any combination of written, performance, and/or oral appraisal exams. Examination parts will be weighed according to their relevancy to the job performance criteria. This recruitment may establish an eligibility list to fill future positions in similar classifications within the organization.

As a federal grantee, Access Services maintains a drug-free working environment as prescribed by the 1988 Drug-Free Workplace Act. All potential employees are required to obtain satisfactory results from an administrative screening, successfully pass a post-offer pre-employment medical exam, and obtain a verified negative pre-employment drug test administered by Access Services and its service agents.

All Access Services employees are designated Emergency/Disaster Response - Service Workers through state law (California Government Code Section 3100-3109). Employment with Access Services requires the acknowledgment to this effect. Employees are required to complete all related training as assigned and to return to work as ordered in the event of an emergency.

In compliance with the Immigration and Reform Control Act of 1986, Access Services will only hire individuals who are legally authorized to work in the United States. Access Services does not provide sponsorship.

Access Services is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States. Access Services does not sponsor H-1B or related work visas.

Access Services is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Access Services will provide reasonable accommodations to qualified individuals with disabilities.

Below is a summary of the comprehensive benefits program offered by Access Services, which includes:

Medical Access offers coverage between two medical providers, Kaiser and Anthem. All regular full-time employees and eligible dependents may participate in Access' comprehensive health coverage. Access offers plans through a health maintenance organization (HMO) and a preferred provider organization (PPO). Access contributes 90% of medical insurance premiums for employees and eligible dependents enrolled in a health maintenance organization (HMO). Access contributes 80% of medical insurance premiums for employees and eligible dependents enrolled in a preferred provider organization (PPO). The 10% or 20% employee contribution is made via payroll deduction. Eligibility begins the first of the month after 30 days of employment for all new full-time employees. Upon separation of employment, plans in effect may be continued under COBRA regulations, as required by law. Access reserves the right to change, modify, or delete the healthcare coverage.

Dental All regular full-time employees and their eligible dependents may participate in Access' dental maintenance organization (DHMO) plan or preferred provider organization (DPPO) dental plan through MetLife. Coverage begins the first of the