Equipment Lease Administrator

Business Equipment Lease Administrator

The business equipment (NOT real estate/property) Lease Administrator is responsible for reviewing and processing lease originations, administering lease agreements throughout their lifecycle, and ensuring accurate contract setup, documentation, billing, and compliance.

The ideal candidate is highly detail-oriented, analytical, organized, team-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Develop and maintain effective working relationships within the Leasing team and with both internal and external customers
• Process lease origination orders accurately and efficiently, including review of legal entities, credit information, financial calculations, and signature authority
• Review lease agreements and supporting documentation to ensure completeness, accuracy, and compliance with company policies and procedures
• Process and evaluate credit applications requiring additional verification
• Calculate lease upgrade, buyout, refinance and early termination amounts
• Create addenda to standard agreements to cover changes to equipment, service, and modification of terms and conditions
• Establish and maintain equipment finance records within company systems, including entering new contracts, updating existing contracts, and closing or deleting completed contracts
• Maintain consistency and accuracy across Leasepath (equipment finance system) and EAutomate ERP system
• Identify opportunities to improve leasing processes, documentation accuracy, and operational efficiency
• Support invoice processing, reporting, and customer mailings

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 1-2 years of experience in leasing, loan processing, finance operations, credit administration, mortgage processing, collections, or related administrative functions preferred

Knowledge & Skills

• High attention to detail and accuracy
• Strong analytical, organizational, and problem solving skills
• Ability to prioritize tasks and manage multiple deadlines
• Strong interpersonal and communication skills
• Customer service oriented with a collaborative mindset
• Proficiency in Microsoft Office, particularly Excel