FOIL Specialist

FOIL Specialist

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation. We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters' doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government. We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

This role is to coordinate, and process Freedom of Information Law (FOIL) requests in accordance with New York State Public Officers Law, agency policies, and records management requirements. The incumbent will serve as a key liaison between agency departments to ensure the timely identification, retrieval, review, redaction, and release of responsive records and supports records management using the OpenRecords FOIL Portal and SharePoint.

Knowledge of New York State Freedom of Information Law requirements, statutory response timelines, and protocols for processing FOIL requests. Knowledge of confidentiality requirements, privacy protections, and disclosure limitations. Knowledge of electronic records systems and document management practices. Knowledge of redaction standards and confidentiality requirements. Knowledge of file naming conventions and document organization standards.

Skill in locating, researching, and completing responsive records from electronic and physical recordkeeping systems while ensuring completeness and accuracy. Skill in organizing, maintaining, and securing electronic records in accordance with records retention schedules, and agency policies. Skill in written and basic verbal communication, particularly when addressing questions or needing clarification. Skill in reviewing and redacting records accurately to protect sensitive information. Skill in managing high-volume FOIL requests efficiently.

Ability to organize and prioritize high volume FOIL requests and monitor approaching deadlines. Ability to work independently while managing multiple assignments and deadlines. Ability to manage multiple FOIL requests simultaneously while prioritizing competing deadlines. Ability to collaborate effectively with staff and communicate complex information clearly and professionally. Ability to follow established procedures and adapt to updated processes.

Demonstrates a willingness to work cooperatively with staff across divisions. Demonstrates patience, accuracy, and thoroughness when reviewing large volumes of records, applying redactions, and preparing responsive records. Takes responsibility for assigned FOIL requests, follows through on commitments, monitors deadlines, and promptly address errors, delays, or incomplete work. Exercises discretion and respects the confidential nature of protected, personal, privileged and legally exempt information. Demonstrates persistence in resolving records retrieval challenges, identifying missing information, and working through obstacles that may affect timely FOIL processing.