Assistant Director of Finance

Job Description

Job Description

Position: Assistant Director of Finance

Reports to: Director of Finance

Supervise, monitor and review all daily accounting activities, including accounts payable, accounts receivable, general cashier, guest issues, month end closing, and account reconciliations. Assists in coordinating the efforts of the Accounting Department to ensure timely and accurate reporting of financial data. Assists in developing and implementing procedures and policies to safeguard the assets of the hotel.

To successfully perform this job, an individual must perform each essential duty listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

• Supervise the following accounting functions: accounts receivable, accounts payable, general cashier, income journalist, payroll (if not completed by HR position). May have complete responsibility for one or more of the functions depending on hotel size and staffing guidelines for the property. This includes scheduling, hiring and training new staff.

• Assist the Director of Finance in processing the month end closing and preparing accurate financial statements.

• Assist in month end inventories and implementation into inventory software (Yellow Dog)

• Ability to understand and process transactions utilizing the accounting system (M3), Payroll System (ADP, Timesaver, etc.), Purchase Order System, and hotel operating systems: PMS system (Agilysys Versa, Spa, and Golf) and POS (Micros)

• Responsible for implementing and following proper policies and procedures.

• Research and handle all guest inquiries regarding billing issues, credit card chargebacks, and client billings.
• Be proficient in Gift Cards system (Shift 4)

• Assists in preparing forecasts and budgets.
• Assist in any external audit requests

• Ability to effectively deal with guest and employee concerns in a friendly and positive manner.

• Ensure maintenance of all daily filing of documents needed for researching requests, including guest issues, financial postings, and vendor questions.

Education: High school diploma or general education degree (GED)

Required:

• High School Diploma

• B.A. or B.S. degree in Accounting highly desirable

• 2-4 years previous Accounting experience, preferably in hotels.

The person in this position needs to :

• Possess strong written and verbal communication skills.

• Understand financial and managerial accounting.

• Possess strong mathematical knowledge and ability to use 10-key by touch.

• Strong supervisory experience.

• Ability to operate standard office equipment. Position requires the ability to use Microsoft Office, Excel, and Microsoft Word.

Physical Requirements:

These physical requirements for this position may be accomplished with or without reasonable accommodations.

While performing the duties of this job, the employee is regularly required to stand, and/or move for extended periods of time (approximately 8 to 10 hours), twist at the neck and trunk, bend at the waist and stoop, kneel, crouch, or crawl. The employee is frequently required to reach with hands and arms, reach overhead, above shoulders and horizontally. Employees will frequently use hands to handle objects and tools and operate service equipment. The employee must regularly lift and/or move/push/pull up to 50 pounds. The employee will also frequently ascend and descend stairs when moving between the dining rooms and the storage areas. Vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Employees may use vision to monitor beverage and food quality and quantity.

Work Conditions: The position will be required to work evening, weekend, and holiday hours. While performing the duties of this job, the employee generally works in an indoor and outdoor front of restaurant and kitchen environment with exposure to heat from ovens, hot foods and steamers and cleaning chemicals, fumes, equipment, and metal objects. The noise level in the work environment is usually moderate but may be loud dependent on specific work site and/or equipment operation. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description should not be interpreted as all-inclusive; it is intended to identify major responsibilities and requirements of the job. The employee in this position may be requested to perform other job-related tasks and responsibilities than those stated above.