Contact Center Associate

Contact Center Associate

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all.

At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professional development, and work-life balance.

• Hybrid Work Primarily remote roles with the ability to work across the U.S.
• Comprehensive Health & Wellness Medical, dental, and vision coverage; wellness programs; and fitness reimbursement
• Generous Time Away Paid time off, holidays, personal days, sick leave, paid parental leave and short? and long?term disability benefits.
• Retirement & Financial Well-Being 403(b) retirement plan with generous employer contributions and financial planning resources
• Family & Care Support Backup care for children, elders, and pets, plus resources for families with specialized needs
• Learning & Purpose: Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission.

Additional information can be found on our website.

The Contact Center Associate serves as the frontline representative of the Support Center and is responsible for delivering exceptional customer support to a diverse range of AAMC audiences: Pre-Medical Students, Medical Students, Member Institutions, Advisors, and Letter Authors within a multi-channel, high volume Support Center environment. This role handles inbound requests through phone, email, and digital channels, ensuring timely, accurate, and professional assistance with services, programs, and applications supported by the organization. The Specialist also plays an active role in continuous improvement efforts by identifying recurring issues and recommending enhancements to knowledge content and processes.

The Contact Center Associate will make an impact by:

• Serving as the primary point of contact for customer inquiries via phone, email, and other digital channels under close supervision of leadership.
• Delivering accurate, timely, and professional assistance using department processes, knowledge articles, and system tools.
• Troubleshooting account access, eligibility, program requirements, and site navigation issues.
• Documenting interactions, case notes, and resolutions thoroughly and accurately in Salesforce CRM.
• Meeting or exceeding departmental KPIs, including service levels, first-contact resolution, quality standards, adherence, and customer satisfaction.
• Determining when issues require escalation to a Senior Support Center Specialist and ensuring handoff is complete, accurate, and timely.
• Following defined escalation paths to the next level leader, based on complexity.
• Monitoring pending cases and ensuring follow-up tasks are completed within expected timeframes.
• Identifying gaps or inaccuracies in Salesforce knowledge articles and recommending updates.
• Submitting feedback on recurring issues, system defects, and process inefficiencies.
• Participating in user acceptance testing (UAT) for application enhancements, system releases, or new tools.
• Supporting continuous improvement initiatives within the Support Center.
• Partnering with ASC Training, Programs, and Knowledge Management to improve process accuracy and customer experience.
• Sharing trends, common barriers, and customer feedback to inform operational decisions.
• Supporting team-wide initiatives, meetings, and training sessions as required.
• Attending training and coaching sessions to maintain competence across programs and systems.
• Contributing to a positive and collaborative team culture by supporting colleagues and sharing best practices.
• Maintaining strong knowledge of services, programs, and system updates.

Required Qualifications:

• High School diploma or equivalent
• Bachelor's Degree (Preferred)
• 2 - 4 years of related work experience
• Prior experience working in a call center, help desk, or related area required.
• Ability to type a minimum of 40+ wpm

Preferred Experience:

• Experience working with a CRM system (e.g., Salesforce).
• Ability to work in a structured environment with defined metrics and performance expectations.
• Intermediate use and knowledge of Windows, MS Office Suites, and Web Applications.
• Technical knowledge of navigating and troubleshooting web-based browsers and browser-based applications.

Note: Eligibility is contingent upon candidates working within a 50-mile radius of Washington, DC.

Remote Work Eligibility

This position is eligible for remote work within the Washington DC / Baltimore metro area only.

Compensation Grade Range

$44,455.00-$52,300.00

Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors may include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The AAMC is an Equal Opportunity Employer. The AAMC is committed to an Equal Employment Opportunity policy in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic. The AAMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the AAMC will ensure that people with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact the talent acquisition team.

Please attach a resume as part of the application process. It is important that files DO NOT include periods (. ) within the file name.

BROWSER REQUIREMENTS: Applications must be submitted using Chrome, Mozilla Firefox, Safari, or Microsoft Edge.