Senior Event Coordinator

Compensation: $70,000 to $85,000 annually

Location: Scottsdale, AZ

Workplace Setting: Fully Onsite.

POSITION SUMMARY

The Senior Event Coordinator at Cardone Ventures will play a pivotal role in the Events team, leading the coordination and execution of a high volume of events and workshops throughout the year. This individual will take ownership of logistics management, including maintaining event supplies, overseeing smooth registration processes, and ensuring flawless day-of execution. The ideal candidate will excel in organizational efficiency, possess strong leadership capabilities, and demonstrate a sharp attention to detail to streamline event operations and enhance team effectiveness.

ABOUT CARDONE VENTURES

Our mission is to help business owners achieve their personal, professional, and goals through the growth of their businesses. We work in dozens of verticals and provide strategic business guidance through courses, live events, partnerships, and investments. Our core values are the backbone of our business and guide our hiring process: we are inspirational, accountable, transparent, disciplined, aligned, and results oriented. This company operates nationally and is growing by the day.

SUCCESS LOOKS LIKE

• All events are executed with precision and minimal disruption, from setup to tear-down.
• Event supplies and collateral are always up-to-date, well-organized, and readily available, thanks to regular and thorough inventories.
• Coordination with vendors, venues, and internal teams is effective, ensuring all event elements align and are delivered on schedule.
• Registration processes are seamless, with attendees receiving timely and accurate communications, resulting in high satisfaction rates.

OBJECTIVES

• Take a leadership role in event setup, ensuring all components, including step-and-repeats, popup banners, and meal/happy hour arrangements, are strategically placed and organized.
• Lead event day operations, ensuring smooth registration and check-in processes and serving as a primary contact for troubleshooting issues.
• Continuously improve logistical elements of the event to ensure a superior attendee experience, from registration to departure, by streamlining processes and reducing friction points.
• Serve as the lead for maintaining event supplies and collateral, conducting weekly and monthly inventories to ensure preparedness for upcoming events.
• Liaise with the Client Concierge team to ensure all client information is up to date and accurately reflected in event planning, including payment statuses and attendance details.
• Track and analyze event logistics data, providing post-event reports that highlight successes, challenges, and areas for improvement, while leveraging data to inform future planning.

COMPETENCIES

• Ability to lead small teams during event setups and take charge of event day logistics while mentoring junior staff.
• Possess technical acumen to accurately update Events website.
• Proficiency in G-Suite, including advanced experience with Google Sheets and Docs for tracking client data and event information.
• Demonstrated capacity to think on your feet, managing last-minute changes and unexpected challenges during events.
• Strong verbal and written communication skills, with the ability to lead event meetings and effectively delegate tasks.
• Ability to maintain positive relationships with clients and attendees, ensuring their needs are met and delivering excellent customer service.
• Maintains detailed records of inventory usage, replenishment cycles, and forecasts future needs to avoid stock-outs or over-ordering.
• Demonstrates knowledge of efficient storage practices and logistics management to optimize space, reduce waste, and streamline the retrieval of supplies during events.
• Prioritizes tasks and manages time effectively when handling inventory-related responsibilities, ensuring that supplies are ordered and ready well ahead of event deadlines.
• Demonstrates expertise with event management software (e.g., registration platforms, AV technology, virtual event tools), ensuring that technical elements are integrated smoothly into event execution.

EDUCATION AND EXPERIENCE

• Minimum of 4 years of experience in event management or coordination roles, with at least 2 years in a senior or lead role.
• Degree in Hospitality Management, Public Relations or relevant field is preferred.
• Substantial experience with G-Suite (Slides and Docs).

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer.
• Weekend availability – up to 90%.
• Travel requirements – up to 75%.
• Ability to stand for long periods and manage physical setup activities during events.

10X TOTAL REWARDS

Full-time employees receive:

• Medical, dental, and vision (employee + dependents)
• 401(k) with up to 3% company match
• Parental leave: 8 weeks fully paid (primary caregiver) / 4 weeks fully paid (secondary) + 1 month remote for both
• Vacation and sick time that increases with tenure
• Gym membership, 100% paid
• Meal prep service discounts
• Pet insurance through SPOT
• Employee Assistance Program through Guardian
• Professional development reimbursements for outside courses and certifications
• 10X Mentorship Program
• $250K+ in internal education resources across Sales, Operations, Finance, People, and Marketing
• Uncapped commission eligibility for all team members

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Cardone Ventures recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.

Cardone Ventures uses AI-assisted tools as part of our recruiting process. These tools may be used to support resume screening, candidate outreach, or initial assessments. All hiring decisions are made by our People team and hiring managers. If you have questions about our process please contact us.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to View email address on click.appcast.io Already a Cardone Ventures candidate? Please connect directly with your recruiter to discuss this opportunity.