Administrative Assistant

Overview

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.


Responsibilities

ONBOARDING & PERSONNEL

• Complete onboarding and hiring processing for new hires;
• Set up training files and access to computer based learning platforms;
• Maintain updated training files for staff;
• Set up and manage staff files;
• Assist with payroll management functions;

SERVICE RECORDS & BILLING

• Complete data entry for new and existing persons served;
• Manage and maintain current files in electronic health records;
• Assist with data reports and dissemination of information from service records;
• Maintain service records as needed and ensure security of records;
• Assist with billing reports and processing functions;

COMPLIANCE & SAFETY

• Ensure on-site safety of office and compliance with OSHA requirements in office;
• Ensure safety drills and reporting of safety drills to EHS / Quality Management;
• Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;

OFFICE ADMINISTRATION

• Ensure office(s) are supplied and well-maintained;
• Ensure access to office is limited to authorized personnel;
• Manage shared resources within office(s);
• Provide technical and administrative support to office personnel, staff, and providers as needed.

SPECIAL PROJECTS

• Participate in quality assurance and quality improvement efforts; and
• Other duties as assigned.

Qualifications

High School Diploma or equivalent

1 year experience in an office environment, preferably in a human services field

Proficiency with computer applications and productivity software

Attention to detail and professionalism in the workplace

Occasional travel may be required