Part Time Accounts Payable Manager

Part Time Accounts Payable Manager

At Western Golf Properties, we believe every property is unique. We deliver customized management solutions with a boutique approach, ensuring excellence in operations, guest experience, and financial performance.

The Part Time Accounts Payable Manager oversees the full-cycle accounts payable function, ensuring timely and accurate invoice processing, strong internal controls, vendor relationship management, and support of monthly financial reporting. This role utilizes Ottimate (AI-driven AP automation software) and QuickBooks to manage and optimize the company's payables operations.

Manage full-cycle accounts payable process and Ottimate software

Collaborate with property managers and regional operations to ensure accurate and efficient processing of invoices and expenses

Ensure timely payment of vendors in accordance with company policy

Maintain vendor setup, W-9s, and 1099 reporting compliance

Ensure proper expense coding and accuracy

Monitor aging reports and resolve discrepancies

Strengthen and maintain internal controls over disbursements

Support audits and provide requested documentation

Identify opportunities for process improvement

Maintain confidentiality and security of financial information

Perform additional duties assigned by the Chief Financial Officer or Corporate Accounting leadership

Education:

Bachelor's degree in accounting, Finance, or related field a plus

5 years of accounts payable experience, preferably in a multi-entity or hospitality environment

Strong knowledge of accounting principles

Experience with QuickBooks and/or Ottimate software a plus

Skills:

Proficiency in Excel, Word and MS Outlook

Exceptional attention to detail and accuracy

Excellent written and verbal communication skills

Strong vendor management skills

Ability to work independently and manage deadlines

Primarily office-based

Regularly required to sit

Must be able to lift up to 20 pounds occasionally

Moderate noise level typical of an office environment

$25 - $30 an hour

Flexible schedule