Household Manager & Family Assistant

Household Manager & Family AssistantLocation: Rye, NY (10580)Employment Type: Full-Time; 35 hours/week guaranteedSchedule: M, W, F; 7am-7pm w/ flexibility to shift hours laterCompensation: $30-$35/hr, based on experienceStart Date: ASAPRequirementsAuthorized to work in the United StatesMaintain a smoke-free environmentReliable transportationLove of children and dogsAbout Our FamilyWe are a busy, high-energy household with three school-age children and a large, lovable dog. Both parents work full-time in demanding professional roles, with one parent traveling frequently. Our home is active, organized, and always moving, and we take pride in creating a well-run environment where everyone can thrive. We have a strong foundation of household support in place and we are looking for someone who can become a trusted part of our team and help elevate the way our household operates.We are direct, driven, and professional, while also valuing warmth, flexibility, and a team-oriented approach. The right person will be a true partner in managing the many moving parts of our home and family life; someone who takes ownership, anticipates needs, and confidently steps in to keep things running smoothly.Who You Are / What We're Looking ForTake-Charge & Proactive: You are a true doer who sees what needs to be done and takes ownership without waiting for direction. You have a natural ability to anticipate needs, solve problems, and keep things moving forward.Project Manager Mindset: You are skilled at coordinating multiple priorities, from household projects and maintenance needs to schedules, vendors, and family logistics. You bring structure, follow-through, and accountability to every task you manage.Highly Organized: You excel at keeping details organized and ensuring nothing falls through the cracks. Whether managing calendars, communications, bills, or ongoing projects, you create order and efficiency.Strong Household Management Skills: You are comfortable overseeing the moving parts of a busy household, including coordinating vendors, managing home projects, and keeping day-to-day operations running smoothly.Administrative & Executive Assistant Instincts: You are comfortable working behind a desk handling emails, follow-ups, scheduling, payments, and other administrative responsibilities. You bring a polished, professional approach to managing both logistics and relationships.High-Energy & Adaptable: You thrive in a fast-paced environment and can shift seamlessly between planning, problem-solving, and hands-on support. You bring positive energy and the ability to manage changing priorities with ease.Confident & Assertive: You are comfortable taking initiative, making decisions, and speaking up when something needs attention. You are confident, adaptable, and able to navigate a variety of personalities and situations with grace and professionalism.Intuitive & Aware: You can read the room, understand what is needed, and adjust your approach accordingly. You are emotionally intelligent and know when to step in, take charge, or provide support.Team-Oriented & Reliable: You work collaboratively with the family and other household support team members to create a seamless experience. You are dependable, trustworthy, and someone who can truly become an extension of the household.Key ResponsibilitiesFamily SupportManage afternoon school and activity pickups across two schools, coordinating multiple children simultaneouslyProvide back-up childcare and child supervision as neededAssist with homework during the school yearPrep backpacks, clothing, and snacks for the kidsHandle kid-related errands and follow through on school communications (forms, field day items, medical paperwork, etc.)Stay on top of school and activity emails and take action without promptingAdministrative & Personal Assistant SupportManage household calendar and family schedulesHandle bill payment and basic receipt/budget trackingManage personal GMail account: coordinate camps, doctor appointments, event registrations, and family schedulingManage travel logistics including hotel and restaurant reservationsPlan and execute family events, (e.g., kids' birthday parties including, invitations, coordination, logistics)Household Organization & MaintenanceMaintain household organization systems to keep the home running smoothlyComplete daily resets and prepare the home for weekly cleanersLight tidying including loading/unloading of dishes, clearing surfaces, and vacuuming high-traffic areasCoordinate holiday and guest prepInventory & ErrandsRestock pantry, fridge, and household suppliesManage running household supply listsManage household orders and subscriptions (Amazon/Costco/Target)Returns, dry cleaning, prescriptions, and gift shoppingMeal Planning & PrepCook healthy meals for family 2x/weekPrep school lunches 1-2x/weekCompile grocery shopping listKitchen clean-up and maintenanceDeep Cleaning & Special ProjectsOccasional deep clean of fridge and coordinate cleaners doing deep clean of other areas annuallyOrganizational projects (items to donate/sell, toy organization, medicine cabinets, kitchen organization)Laundry & Linen CareAssist with washing, folding, and organizing of family laundryMake a schedule for and handle weekly linen rotationMaintain tidy and well stocked laundry areasVendor & Property OversightSource vendors, obtain quotes, and manage household projects (current example: outdoor furniture refresh)Oversee cleaners/contractors/landscapersVehicle ManagementSchedule maintenanceFueling, cleaning, and organizing of vehiclesTrack registration and insurancePet CareVet and grooming schedulingMaintain pet suppliesHow to ApplyPlease submit a short intro letter, an updated resume, and 3 professional references with contact information.Please Note: This role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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