Private Family Office Manager

Job Title: Part-Time Office Manager (Private Family Office)

Location: North Georgia

Schedule: 2–3 days per week (flexible)

Overview

We are seeking a highly organized, discreet, and proactive Office Manager to support the day-to-day operations of a private family office. This role is ideal for someone who thrives in a dynamic, detail-oriented environment and can manage a wide range of administrative responsibilities with professionalism and confidentiality.

Key Responsibilities

• Oversee general office operations and ensure smooth day-to-day functioning
• Manage calendars, appointments, and scheduling for family office activities
• Coordinate meetings, prepare materials, and track follow-ups
• Handle correspondence, including email management, phone calls, and mail
• Maintain organized filing systems (digital and physical)
• Liaise with vendors, service providers, and external partners
• Assist with expense tracking, and basic bookkeeping coordination
• Support travel planning and logistics as needed
• Help manage household-related administrative tasks (as applicable)
• Maintain office supplies and handle purchasing/ordering
• Assist with special projects and ad hoc requests

Qualifications

• Prior experience in an administrative, office management, or executive assistant role
• Strong organizational and time management skills
• High level of discretion and ability to handle confidential information
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and/or similar tools
• Ability to multitask and prioritize effectively in a flexible environment
• Self-starter with strong attention to detail

Preferred Qualifications

• Experience working in a private family office, small business, or supporting high-net-worth individuals
• Basic bookkeeping or financial coordination experience
• Familiarity with property or household management tasks

Compensation

• Competitive hourly rate or part-time salary, commensurate with experience

Additional Details

• Flexible schedule within 2–3 days per week
• Potential for role expansion based on needs and performance