Office Services Manager

Office Services Department ManagerThe Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks including Greens Bayou.The District is seeking talented candidates for the Office Services Department Manager position, which will be responsible for the overall administration, coordination, and management of the Office Services Department, ensuring efficient and effective operational support across District facilities. This includes office supply and furniture services, mail and courier operations, fleet maintenance, and front desk/reception functions.Essential Functions and Duties:Oversee daily operations of the headquarters, main switchboard, and mail/courier services.Manage processes for requesting office equipment, supplies, furniture, workstations, and new equipment orders.Coordinate and oversee furniture moves across all District locations.Oversee and be accountable for monies received from vending machines and related disbursements.Supervise activities of the vehicle motor pool, including managing keys, gas, and repair tickets.Organize and account for monthly vehicle reports and process and distribute EZ Tags.Prepare annual departmental budget requests and related financial reports.Collaborate with the Executive Support Manager to maintain and update District administrative procedures.Manage Office Services Department staff, providing guidance, performance management, and development opportunities.Attend and conduct seminars, conferences, workshops, and training programs to stay current with best practices.Oversee meeting room setup to ensure spaces are properly arranged, equipped, and prepared for District events, training, and meetings.Monitor and report facility outages, operational issues, and malfunctioning headquarters systems, such as HVAC, lighting, security systems, or other essential building functions, to ensure timely resolution.Coordinate with internal teams and external vendors to support facility maintenance needs and ensure a safe, functional, and efficient working environment.Assist in maintaining orderly, well functioning common areas and support operational readiness across headquarters facilities.Serve as an active member of the District's Hurricane Response Team and participate and contribute to emergency coordination and financial support functions during disaster or response activities.Work on special projects as assigned and assist with division or District projects, as needed.Attend seminars, conference workshops, and other training programs.Assume additional responsibilities as required, adapting to the District's evolving demands, responsibilities, needs, and objectives.Harris County is an Equal Opportunity Employer. If you need special services or accommodations, please call View phone number on click.appcast.io or email View email address on click.appcast.io. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.RequirementsEducation:Bachelor's degree in Business Administration, Public Administration, Management, or a related field, OR, two years of directly related experience may be substituted for each year of required education.Experience:Minimum of seven (7) years of progressively responsible experience in office administration, facilities operations, or organizational support services.Minimum of three (3) years of supervisory or management experience overseeing staff, departmental operations, or multi function service areas.Experience managing budgeting processes, departmental reporting, and operational planning.Licensure:Valid Class "C" Texas Driver's LicenseKnowledge Skills, and Abilities:Strong understanding of office operations, facilities support, procurement processes, and administrative best practices.Knowledge of fleet administration, operations, procurement coordination, record management, multi site logistical coordination, and facilities supportAbility to interpret, analyze, and communicate financial and technical data effectively.Familiarity with regulatory requirements, operational compliance standards, and District procedures.Proven leadership ability to guide multidisciplinary teams and manage department operations effectively.Excellent verbal and written communication skills, including the ability to explain technical concepts to diverse audiences.Skilled in conflict resolution, collaboration facilitation, and building positive working relationships across departments.Ability to work closely with executive leadership with professionalism, discretion, and accountability.Strong critical thinking skills with the ability to assess complex challenges and implement strategic, practical solutions.Ability to adapt to changing conditions, emerging technologies, and evolving organizational needs.Capable of managing multiple priorities under tight deadlines with consistent accuracy and composure.Ability to utilize digital tools and software for data management, reporting, record storage, and workflow coordination.Comfortable learning and implementing new technologies and systems as required.Strong organizational skills for planning, coordinating, and overseeing diverse operational functions.Skilled at developing and maintaining structured processes, workflows, and department procedures.NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.PreferencesPreferred Experience:Experience working in government, public sector, or large multi-site organizations.Experience in emergency response support or disaster operations.General InformationPosition Type, Salary:Regular | Full-TimeSalary: To be discussed at interviewLocation:Executive Support Services - 9900 Northwest Freeway Houston, TX 77092Physical Demands and Environmental Exposure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:Frequent driving of a vehicle with automatic controls, standing and walking; prolonged sitting for extended periods of time.Frequent stooping, bending, reaching, lifting, and carrying items up to 20 pounds; occasional lifting and carrying more than 40 pounds.Frequent sorting, filing, shelving, and handling of documents, books, files, drawers, and related materials and equipment required for clerical operations.Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.May be exposed to petroleum products, including but not limited to gasoline, oil, and grease.Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.