Recruitment Coordinator

Recruiting Coordinator

We are seeking a highly organized and detail-oriented Recruitment Coordinator to support high-volume hiring initiatives across multiple locations. This role plays a critical part in delivering a seamless candidate experience while enabling recruiters and hiring managers to scale efficiently. The ideal candidate thrives in a fast-paced environment, has experience coordinating large volumes of interviews, and is comfortable using an Applicant Tracking System (ATS), preferably Avature.

Key Responsibilities:

• Coordinate and schedule a high volume of interviews across multiple time zones, ensuring a seamless experience for candidates and stakeholders
• Manage end-to-end interview logistics including calendar management, confirmations, reschedules, and interview prep materials
• Partner closely with recruiters, hiring managers, and HR to support hiring across multiple requisitions simultaneously
• Maintain accurate and up-to-date candidate data within the ATS (Avature preferred)
• Serve as a point of contact for candidates, providing timely communication and a best-in-class candidate experience
• Facilitate hiring events, onsite/virtual interview days, and large-scale recruiting campaigns
• Generate and track recruiting activity reports, ensuring data integrity and compliance
• Support offer processes, background checks, and onboarding coordination as needed
• Identify process improvement opportunities to increase efficiency and candidate satisfaction

Qualifications:

• 3-7+ years of experience in recruitment coordination, HR support, or high-volume administrative environments
• Experience working in a high-volume, fast-paced recruiting environment e.g., hourly hiring, large-scale operations, or staffing programs)
• Hands-on experience with an ATS; (Avature experience strongly preferred)
• Exceptional organizational skills with the ability to manage competing priorities and deadlines
• Strong communication skills, both written and verbal
• High attention to detail and commitment to data accuracy
• Ability to handle sensitive information with confidentiality

Preferred Qualifications:

• Experience supporting high-volume hiring for operations, logistics, or field-based roles
• Familiarity with reporting dashboards (Power BI or similar)
• Experience coordinating recruitment events or hiring campaigns
• Ability to navigate ambiguity and adapt quickly to changing hiring demands

Key Competencies:

• Speed & Accuracy: Ability to execute quickly without sacrificing detail
• Candidate Obsession: Delivering a positive, professional candidate experience at scale
• Stakeholder Management: Strong collaboration with recruiters and hiring teams
• Process-Oriented: Comfortable working within structured workflows and improving them
• Interview Process: 1 virtual

Summary: As a Talent Acquisition Coordinator, you will contribute to the overall success of the team by providing customer service to candidates and project coordination throughout the recruiting process.