Program Manager I

Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the general direction of the Recovery Program Manager II (PM II), the Program Manager I (PM I) performs a wide range of complex managerial and analytical tasks related to the provision of federal and state disaster assistance grant programs, including but not limited to: Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Hazardous Materials Emergency Preparedness grant (HMEP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and others.

The PM I directs fully developed staff functions, supervises a small group of professional, technical or analytical staff performing journeyperson level work, and personally performs the most difficult or sensitive work. The Incumbent is responsible for management, supervision, and organization of resources, as well as the implementation of program objectives. To ensure program objectives are met, the PM I may be required to work extended hours, e.g. nights, weekends, and holidays. The PM I performs all program work and is responsible for managing staff during both normal and disaster recovery operations.

Primary management duties involve supervisorial responsibility for staff, planning, coordinating, and directing resources effectively. Duties also include developing, reviewing, and approving all program related documentation. Solicits and ensures necessary input from and coordination with all persons contacted in the course of work, makes financial, programmatic, and administrative decisions on all aspects of the program, and makes recommendations to upper management.

In alignment with the strategic plan, the PM I develops, directs, and empowers staff to ensure they are customer focused innovators and problem solvers providing a high level of service and technical expertise in their delivery of services. The PM I identifies innovative opportunities and makes recommendations for potential consideration for the strategic plan, undertakes department-wide projects, and anticipates the needs of, and impacts on disaster recovery program and operation. The PM I establishes and maintains relationships with various internal and external stakeholders, promotes organizational efficiency and operational excellence.

May be required to perform the same work tasks as subordinate staff, to ensure the mission, goals, and objectives of the unit/division/branch are met in the timeliest and most efficient manner.

This recruitment will fill (2) positions within the Closeout Division of the Recovery Closeout and Infrastructure Branch.

Closeout Unit II & III Description: Disaster Closeout implements the final step in the disaster Public Assistance process, collecting, analyzing, and validating Sub-Recipients’ disaster recovery project cost documentation and developing funding reimbursement recommendations associated with those project costs. The position performs a wide range of complex managerial and analytical tasks related to the provision of federal and state disaster assistance grant programs, including but not limited to federal Public Assistance Disaster Grants, federal Fire Management Assistance Grants, and California Disaster Assistance Act grants.

You will find additional information about the job in the .

Working Conditions

This position is located in the Closeout Unit in Mather, CA

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business needs.

Conflict of Interest (COI): This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience performing analytical, administrative, and program support work, including researching issues and preparing reports, correspondence, briefings, memoranda, and other written materials.
• Strong organizational skills, with experience tracking and coordinating multiple assignments, projects, action items, and deadlines and maintaining accurate records and tracking systems.
• Experience collecting, organizing, validating, and analyzing data and program information from multiple sources to support situational awareness, reporting, and decision-making.
• Proficiency in the Microsoft Office Suite (particularly Excel and Word) and familiarity with databases, dashboards, SharePoint, Smartsheet, ArcGIS Online, or other tracking and information-management tools.
• Experience coordinating equipment, inventory, supplies, or logistics, including maintaining accountability, documenting assignments and returns, and preparing resources for operations, trainings, or events.
• Excellent written and verbal communication skills, with the ability to prepare clear, professional materials and communicate effectively with diverse internal and external audiences.
• Demonstrated ability to work independently with limited supervision, exercise sound judgment, take initiative, and manage competing priorities in a fast-paced environment with changing deadlines.
• Experience providing coordination, outreach, and customer service support to internal and external stakeholders, including partner agencies, local jurisdictions, tribal partners, and the public.
• Familiarity with emergency management or disaster recovery operations, programs, or systems (e.g., SEMS, NIMS, or SOC/REOC/JFO operations) is a plus.
• Ability to handle sensitive or confidential information with discretion, tact, and good judgment.
• Commitment to professionalism, dependability, integrity, and supporting a positive, mission-driven team.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration.

A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

SOQ FORMAT INSTRUCTIONS:

• The SOQ should be no more than one page, single-sided, single-spaced in 11-point Arial font.

PLEASE ANSWER THE FOLLOWING:

• Describe your education, professional experience, emergency management recovery knowledge, training and interpersonal skills that make you a strong candidate for the Program Manager I position in the Disaster Closeout Division.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.