Sales & Marketing Administrative Assistant

Job Description

Job Description

The Garces Events Sales & Marketing department plans over 700 events per year that vary from corporate deliveries to weddings and large galas. Our events team has a focus on the Kimmel Center for Performing Arts, Academy of Music, and off-premise venues throughout the Philadelphia region.

This position provides part time administrative support and organization for the Sales & Marketing team. The position will perform related duties as assigned by the Senior Sales Manager. They will also perform duties listed below as they relate to all client events, holiday planning, and graduation weekend.

Specific duties include:
Track and manage inquires (requests)

Answer phones and transfer to sales managers or assist clients
Maintain Reserve Cloud (event booking system)

Coordinate small internal events

Close out completed events

Maintain convention calendar and outreach

Create menus and labels for events as needed

Submit commissions to accounting team

Submit vendor check requests to accounting

Maintain networking calendar

Maximize & organize event collateral, supplies for promotional events, and signage inventory

Assist Planners with event-based needs, such as updating event orders

Send event orders to operations and culinary teams

Process payments and refunds

Send payment reminders and receipts

Make signage for events

Create E-blasts

Instagram posting

Run reports for the sales team

Use Microsoft Office, Canva, and MailChimp for daily tasks

Use InDesign for tasks as needed

Employee must be fully vaccinated (COVID) upon hire.

Job Type: Full-time

Salary: $18.00per hour

Schedule:

8 hour shift

License/Certification:

Driver's License (Preferred)

Work Location: In person