Staff Accountant

Staff Accountant

The Staff Accountant supports the Controller in managing accounting functions for both the Company and its clients. Core responsibilities include processing billing, performing general ledger and bank statement reconciliations, preparing journal entries, assembling financial reports, and contributing to annual budgeting and cash forecasting activities.

Responsibilities

Essential functions include, but are not limited to, the following:

Staff Related Tasks

• Follow the Accounting Calendar and complete all scheduled tasks in accordance with established deadlines.
• Process invoices for payment daily, including submission through Entrata and obtaining required approvals.
• Record tenant payments into accounting software by scanning payments, making bank deposits, and applying electronic payments to tenant ledgers.
• Open and process daily incoming mail and shared email inboxes.
• Maintain paper and electronic files weekly.
• Monitor and maintain insurance policies and certificates monthly; contact vendors prior to expiration to obtain updated Certificates of Insurance (COIs).
• Calculate and record CPI increases and rent step-ups in accounting software per terms of the lease monthly. Send notification to tenants of rent increase.
• Ensure accuracy of monthly rent, condo fees, and common area maintenance charge posting in accounting software and distribute statements.
• Record monthly recurring transactions, including recurring journal entries, accounts payable, and loan payments from amortization schedules.
• Reconcile monthly bank statements.
• Support the Controller during month-end and year-end close, including GL reconciliations, posting accuracy reviews, and preparation of financial statements.
• Input client budgets annually into accounting software, including adjusting any charges for condo fees and CAM estimate charges.

System Related Tasks

• Manage the AP processing system (currently Entrata) by clearing exception queues, coding and routing invoices to appropriate staff, and batching approved invoices for payment — all on a daily basis.
• Clock in and out daily and add time off requests via Webclock.
• Stack email daily (

Vendor Related Tasks

• Coordinate with outside contractors and service providers to obtain and maintain current Certificates of Insurance.
• Maintain regular communication with vendors to confirm timely receipt and payment of all invoices.

Client & Tenant Related Tasks

• Deliver exceptional customer service to tenants and property owners, responding to inquiries promptly and professionally.
• Coordinate with tenants to collect and maintain current Certificates of Insurance.

Perform other duties as required for the successful operation of the business.

Qualifications

• Education: Bachelor’s Degree in Accounting, Finance or Business Administration required. An Associate’s Degree in Accounting may be considered with the right experience.
• Experience: 1–3 years of relevant accounting experience required.

Special Requirements

• Solid knowledge of accounting principles and practices.
• Self-directed, motivated, and able to work independently with minimal supervision.
• Customer-service oriented.
• Ability to manage multiple projects and deadlines simultaneously.
• Driver’s license.
• Strong oral and written communication skills.
• Excellent analytical and organizational skills.
• Collaborative team player who actively supports colleagues and contributes to shared goals.
• Maintains a neat, professional appearance throughout the workday and whenever present on company property.
• Proficient with telephone systems, personal computers, Microsoft Office 365 (including Word and Outlook), and property management software.
• Adheres to all policies and expectations outlined in the employee handbook.
• Skilled at de-escalating customer concerns and resolving issues effectively before they escalate.

Equipment Utilized

• Company provided laptop
• Microsoft Office 365 Suite
• Entrata Property Management Software
• QuickBooks Online

What Altair Can Offer You As an industry leader, we understand what it takes to be successful in today's competitive marketplace. Just as you're unique in your skills, experience, and personality, each of our jobs has a curated set of benefits specific to the position.

Altair is proud to offer you:

• Competitive compensation
• Health, dental, and vision insurance
• Life and AD&D insurance
• Disability insurance
• 401K plan with company match
• Generous paid time off (PTO) program (FT and PT employees)
• Additional paid days off: 8 holidays, 5 floating holidays

Altair is an Equal Opportunity Employer. Job type: Full-time Schedule: Monday to Friday, Day Shift Please note Altair Holdings, LLC DBA Altair Real Estate Services reserves the right to modify this position as needed to best serve our Customers.