Compliance Coordinator

Job description

Position Overview
Dynamic Integrated Security (DIS) is seeking a detail-oriented and highly organized Compliance Coordinator to join our Compliance Department. This position is responsible for maintaining accurate employee records, monitoring security licenses and certifications, tracking expiration dates, and ensuring that required documentation is complete, current, and properly organized.

The ideal candidate has strong administrative skills, excellent communication abilities, and a proactive approach to managing deadlines, following up on outstanding requirements, and supporting compliance processes across Human Resources and Operations.

Key Responsibilities

License and Certification Management
• Maintain accurate records of employee licenses, certifications, and expiration dates.
• Monitor applicable Florida security credentials, including Class D and Class G licenses, as well as CPR, First Aid, AED, Guardian Program certifications, and other required training.
• Send expiration reminders and follow up with employees to obtain updated credentials.
• Coordinate renewals, recertifications, training appointments, and supporting documentation.
• Notify authorized management personnel of missing, expired, suspended, or potentially invalid credentials requiring review.
Employee Records and Documentation
• Maintain organized and up-to-date electronic employee files.
• Verify that required documents are complete, legible, and properly filed.
• Track identification documents, training records, background-screening documentation, onboarding paperwork, and other applicable records.
• Identify missing documents and maintain accurate records of pending and completed requirements.
• Assist with employee file audits and compliance reviews while maintaining strict confidentiality.

Email and Administrative Coordination
• Monitor and respond to compliance-related emails professionally and promptly.
• Communicate with employees, supervisors, Human Resources, Operations, training providers, and client representatives.
• Send reminders and follow up on outstanding documents, training requirements, and unresolved compliance issues.
• Maintain clear records of communications, follow-ups, and resolutions.
• Escalate urgent issues and overdue requirements to the appropriate management personnel.

Reporting and Compliance Monitoring
• Maintain compliance spreadsheets, databases, tracking systems, and status reports.
• Prepare weekly reports covering upcoming credential expirations, missing documentation, pending renewals, and incomplete employee files.
• Prepare monthly compliance summaries for management.
• Review employee documentation before assignments or client placements when required by company policy.
• Assist with internal audits, client audits, and requests for compliance documentation.
• Track outstanding corrective actions through completion.
Human Resources and Operations Support
• Collaborate with HR and Operations to help verify employee documentation and credentialing requirements.
• Assist with new-hire documentation and onboarding checklists.
• Coordinate with supervisors to collect outstanding employee information.
• Maintain records of employee assignments and client-specific requirements when necessary.
• Help ensure that credentialing concerns are promptly communicated before they affect staffing assignments.

Qualifications
• High school diploma or equivalent required.
• Previous experience in administration, compliance, Human Resources, recordkeeping, or the security industry preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Experience with spreadsheets, electronic filing systems, and document tracking preferred.
• Ability to manage multiple deadlines, prioritize tasks, and follow up consistently.
• Strong time-management, problem-solving, and recordkeeping skills.
• Ability to work independently and collaborate effectively with multiple departments.
• Ability to handle confidential employee information with discretion and professionalism.

What Success Looks Like
• Accurate and up-to-date employee compliance records.
• Timely reminders for upcoming license and certification expirations.
• Consistent follow-up on missing documents and outstanding requirements.
• Prompt handling of compliance-related emails and requests.
• Reliable weekly and monthly reports.
• Timely escalation of urgent compliance concerns.
• Consistent adherence to company procedures and confidentiality requirements.

Important Compliance Guidelines
The Compliance Coordinator is responsible for tracking, documenting, and reporting compliance requirements. Decisions regarding employee work eligibility or removal from an assignment must be handled by authorized Human Resources or management personnel in accordance with company policies.

Position Objective
To support DIS in maintaining accurate, organized, and current employee compliance records while proactively identifying credential expirations, missing documentation, and other issues requiring management attention.
Interested in joining Dynamic Integrated Security?

Submit your application and relevant experience for consideration.