Accounting Clerk

About us!

Here at Communitas, we are dedicated to delivering individualized, family-centered services, programs, and support for people with intellectual and developmental disabilities, throughout their life span and in their communities. 

Why work for us?
Recognized and honored as a Top Workplace for 2024 & 2025 – Communitas is proud to welcome you to a work environment that is dedicated to rewarding and supporting our valued employees for their hard work, passion, creativity, and relentless drive to make a positive impact in our community.
As a Communitas employee, you are the heart, soul, and foundation of our agency, and contribute to a meaningful and lasting impact on the lives of others. This dedication and collaborative spirit that our employees exhibit each day makes our mission to empower people and enrich lives possible. For these efforts, we express our deep appreciation through:

| Competitive Tiered Pay Rates | Low-Cost Benefits | Flexible Schedules | Opportunities for Advancement | Regular Employee Appreciation Events | Tuition Reimbursement | Supportive Coworkers | Compassion-centric Environment |

The role!

Position: Accounting Clerk
Location: Wakefield, MA
Pay rate: $23.00 - $25.00 per hour
Hours: Full-Time                                                                                                                  
Status: Non-exempt

Benefits of Working for us!

• 3 weeks’ vacation, 1 week sick time, and 12 holidays for new full-time employees 
• Low-cost benefit plans – Medical & dental insurance, employer-paid life insurance, and long-term disability coverage
• Tuition reimbursement eligibility after 90 days of employment

Summary & Responsibilities
The Accounting Clerk is responsible for performing billing and accounts receivable related functions including the accounting and auditing of reimbursable expenditures. 

• Post all bank transactions and complete necessary reconciliation.
• Complete weekly MassHealth checks to verify ongoing eligibility.
• Complete ongoing monthly billing audits for all DDS and MassHealth funds before submission to Accounting. Problem solve with applicable managers as needed.
• Assist in MassHealth DayHab revalidation process.
• Record Representative Payee Social Security payments. Maintain report for Residual check distribution and bank transfer. Ensure all applicable updates are processed as needed and all documentation is completed.
• Complete rent determination process for all required people supported, annually at minimum.
• Research and resolve any issues or variances on a timely basis.
• Support month-end and year end close process.
• Assist with annual external audits to ensure compliance. Support the audit fieldwork including work paper preparation, audit task scheduling, and communication with internal and external resources to obtain requested billing related audit information.
• Provide general administrative support to the office by answering calls, redirecting to intended recipients, answering the door, and providing guidance to visitors.
• Support ongoing audit and compliance efforts at the Agency such as monthly site & van safety checklists. Follow up with Agency employees as needed and complete required tracking.
• Demonstrate and implement knowledge of Communitas policies, funding source guidelines and applicable laws.
• Follow HIPPA, security regulations and guidelines and always ensure confidentiality.
• Other duties and special projects as assigned.

Qualifications

• Bachelor’s degree in Accounting or related field preferred but not required
• A minimum of 1-2 years Billing experience
• Knowledge of Excel, Word, and automated accounting system required; familiarity with residential housing and billing platforms a plus
• A passion and dedication to supporting our people is a must
• Must pass company background and reference checks

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