Records Specialist

Job Summary The Division of Continuing Education (CE)'s Academic Records team at the University of Colorado, Boulder is seeking applications for a Records Specialist! This position is responsible for scheduling all Continuing Education courses in the Course Leaf Section Scheduler (CLSS) system and serves as the main point of contact for student records‑related issues. The position exercises independent judgment on issues of student residency, data extraction from CU SIS, and CE representation within the broader campus context. Who We Are The Division of Continuing Education (CE) at CU Boulder provides quality, innovative, lifelong learning opportunities for a diverse student population by extending the educational resources of the university to the Boulder community, the state of Colorado, and beyond. The Records Specialist is a full‑time, exempt position reporting to the Assistant Dean for Strategic Engagement. What Your Key Responsibilities Will Be Scheduling Schedule all courses for the Division within CLSS, including Evening Credit, Online Credit, Noncredit, IEC (credit and noncredit), CU Boulder Online (CUBO) programs, and Leeds’ MBA programs. Work directly with program managers/directors to create class schedules for each term—build/update individual sections, combine sections, cancel classes. Quality assurance audits prior to enrollment periods. Update university course catalog within CU‑SIS for specific classes. Create grade rosters and process/purge waitlists. Record Maintenance Responsible for all facets of student record maintenance within the student information system (CU‑SIS) as well as supplemental systems—primarily, Slate and OnBase. System research, analysis and resolution of duplicate student records and other errors in record creation. Batch processing to update student records including term activation, enrollment, grade changes, student groups, achievements, and service indicators. Evaluate eligibility for residency for non‑degree, MBA and CUBO students; review CE residency petitions. Create enrollment verifications for non‑degree/noncredit students and unofficial transcripts as needed at the request of students or staff. Process Special Action, Change of Record, Withdrawal, Leave of Absence and Certificate Declaration and Award requests within OnBase workflows and CU‑SIS. As well as archive posted grades, enrollment requests, transcript information and all other student records related requests in OnBase. Process student petitions following committee review. Division and Professional Engagement Participate in Division and University‑wide committee work and attend regular staff meetings. Serve as a resource and committee member of the petition committee. Engage in ongoing professional development opportunities. What You Should Know The anticipated work modality for this role is hybrid, with a minimum of 2 days/week in the office. Relocation assistance may be available per divisional guidelines. What We Can Offer The annual salary range for this full‑time position is $50,845 – $57,818. Benefits At the University of Colorado Boulder, we are committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. Explore additional perks and programs through the CU Advantage program. Be Statements Be ambitious. Be inspired. Be Boulder. What We Require Three years of work experience in the occupational field or specialized subject area of the work assigned to the job. One year of experience working in a higher education or university setting. What You Will Need Understanding of the importance of maintaining official student records. Exceptional planning, analytical, and technical skills. Excellent written and oral communication and collaboration skills required to engage with staff and students in a higher education environment. Ability to work independently and prioritize multiple requests and interruptions. Proven ability to work as a member of a team and within a collaborative work environment. Sensitivity to and appreciation of cultural, political, and geographical differences, with an ability to work well with faculty, staff, and students. What We Would Like You to Have Bachelor's degree and 2+ years of administrative experience in higher education. Experience using the CLSS scheduling system. Special Instructions To apply, please submit the following materials: A current resume. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position. We may request references at a later time. Please apply by July 6th, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age‑identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Posting Contact Information Posting Contact Name: Boulder Campus Human Resources Posting Contact Email: View email address on click.appcast.io #J-18808-Ljbffr