Recruiting Assistant

Talent Acquisition Administrative Support

We seek a polished, motivated individual to join our Talent Acquisition team. This role involves providing administrative support, coordinating interviews, managing candidate communications, generating offer letters, monitoring backgrounds, processing invoices, and other recruitment-related tasks. Success in this position requires attention to detail, excellent communication skills with stakeholders at all levels, and strong time management abilities to handle multiple priorities.

Key Responsibilities

• Supervise networking and social events during the Summer Intern Program, including lunch and learns and trivia nights.
• Coordinate catering and act as a liaison with vendors for campus events.
• Manage logistics for both virtual and on-campus events.
• Post job openings on online platforms like Handshake.
• Maintain the recruiting database and applicant tracking system.
• Assist in creating and distributing marketing materials for university recruiting events.
• Coordinate candidate and team communications, including travel arrangements and interview scheduling.
• Support diversity hiring initiatives, employee resource groups, and campus ambassador programs.
• Handle invoice processing for campus expenses and travel, maintaining budget tracking.
• Process offer letters, monitor background checks, and facilitate onboarding for new hires.

Work Environment

This role requires significant on-site presence, up to five days a week during the summer (May-August), and flexibility to work beyond standard hours for events and urgent projects.

Qualifications

• 0–2 years of experience, preferably with campus team support or HR internships.
• Bachelor's degree required.
• Proficiency in MS Office, with advanced skills in PowerPoint and Excel for data analysis and reporting.
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational skills.
• Personable, approachable, and effective at relationship building.
• Professional demeanor representing the company and HR both internally and externally.
• Receptive to feedback, calm under pressure, and adaptable with a positive attitude.

Preferred Experience

• Experience in event coordination with the ability to execute detailed project plans.
• Capability to manage multiple projects at once.
• Skills in data cataloging, manipulation, and analysis.