Workforce & Education Coordinator

Job Description

Job Description

Workforce & Education Coordinator

Job Summary

The Workforce & Education Coordinator plays an essential, hands-on role in bringing the region's workforce and education initiatives to life. This position focuses heavily on the direct implementation of grant-funded programs, maintaining daily multi-channel communications with educational and industry partners, and managing the end-to-end logistics of workshops, career guidance initiatives, and regional events.

Key Responsibilities & Essential Functions

Program Implementation & Event Logistics

• End-to-End Program Execution:  Drive the step-by-step rollout of grant-funded career preparation and work-based learning programs across regional school districts.
• Workshop & Event Operations:  Manage all operational and on-site details for professional development workshops, student career showcases, and partner meetings—including venue setup, run-of-show logistics, registration, and participant coordination.
• Resource Distribution:  Oversee the scheduling, delivery, and active deployment of classroom resources, workshop materials, and career decision-making toolkits to local schools and guidance teams.

Stakeholder Engagement & Program Communication

• Partner Outreach & Communication:  Serve as a clear, proactive contact for school district staff, career specialists, work-based learning coordinators, and industry partners.
• Information Delivery:  Draft and distribute routine program updates, event invitations, logistical briefings, and instructional materials to keep all participating stakeholders aligned and informed.
• Relationship Coordination:  Maintain positive, reliable working relationships across area schools, colleges, and regional employer partners through consistent follow-up and responsive support.

Grant Tracking & Program Data

• Data Collection & Entry:  Gather and maintain detailed records of program participation, event attendance, and work-based learning outcomes.
• Compliance Tracking:  Input and monitor project data in designated systems to support state-level reporting and grant accountability standards.
• Feedback & Evaluation Support:  Coordinate the distribution and collection of program evaluation surveys from participants and educators to measure initiative effectiveness.

Qualifications

• Education:  Bachelor’s degree in Communications, Education, Business Administration, Public Relations, or a related field (or equivalent practical experience).
• Experience: 1–3 years of experience coordinating program implementation, event logistics, or multi-stakeholder project communications.
• Technical Knowledge:  Familiarity with K-12 education processes, career guidance concepts, or work-based learning structures is a plus.
• Software Proficiency:  Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and comfortable utilizing virtual communication platforms and database tools.

Core Competencies

• Clear & Engaging Communication:  Exceptional written and verbal communication skills, with an ability to tailor messages clearly for educators, students, and corporate partners.
• Detail-Oriented Operations:  Superior organizational skills with a strong focus on task follow-through, timeline management, and logistical accuracy.
• Implementation Mindset:  A practical self-starter who takes strategic directions and creates actionable plans, checklists, and smooth operational workflows.
• Problem-Solving & Adaptability:  Ability to troubleshoot operational issues on the fly and manage shifting priorities in a fast-paced environment.
• Collaborative Spirit:  A team player dedicated to fostering strong community partnerships and supporting regional workforce goals.

Position Funding Notice

This position is funded, in whole or in part, through designated grant and partner funding sources. Employment in this role is contingent upon the continued availability of such funding. Should funding levels change or be discontinued, the organization may modify, reassign, or eliminate the position in accordance with applicable employment laws and organizational policies.