Specialist | Human Resources |Full Time

Specialist | Human Resources | Full Time

This is a full-time position, in office. Monday-Friday 9AM-5PM

Job Duties and Responsibilities

Benefits Administration:

• Serve as the primary point of contact for employee benefits questions and issue resolution (including but not limited to deductions, earnings, and coverage)
• Ensure compliance with federal, state, and local regulations related to benefits administration, including COBRA, FMLA, HIPAA, ACA, and ERISA
• Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processing with oversight from HR Leadership
• Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other company offerings.
• Prepare communications on benefit changes or updates, educational materials, and newsletters for employees
• Maintain benefits arrears tracking, invoicing, and communication with oversight from HR Leadership

Leave Administration:

• Serve as the primary point of contact for employees and managers regarding leave eligibility, policies, procedures, and documentation requirements
• Administer employee leave programs including Family and Medical Leave (FMLA), military leave, bereavement leave, short-term disability, long-term disability, and other company-sponsored leave programs
• Track leave balances, return-to-work dates, accommodations, and required certifications while maintaining accurate and confidential records
• Ensure compliance with federal, state, and local leave laws and company policies
• Partner with HR Leadership and Employees Supervisor to support employees transitioning to and from leave status
• Monitor leave trends and prepare reports related to leave utilization and compliance
• Provide guidance and training to managers and employees regarding leave policies and procedures

Employee Wellness Program:

• Coordinate and promote employee wellness initiatives focused on physical, mental, and financial well-being
• Organize wellness activities such as health screenings, fitness challenges, educational workshops, and employee engagement campaigns
• Assist in developing wellness communications and incentives to encourage employee participation

Employee Onboarding:

• Conduct pre-screening of applicants
• Lead the employee onboarding process from point of offer acceptance through 'release to work' date
• Coordinate pre-employment activities including background checks, onboarding paperwork, and system setup requirements
• Ensure all required employment forms, tax documents, and compliance materials are completed accurately and submitted on time
• Prepare onboarding materials, benefits packets, and required employment documentation for new employees
• Set up and maintain accurate employee records in HRIS and onboarding systems
• Monitor onboarding progress and conduct follow-up communication to support successful employee integration and engagement
• Provide ongoing support to new hires during their introductory period and address onboarding-related questions or concerns

Team Support:

• Maintain accurate and up-to-date employee records and HR databases.
• Provide administrative and operational support to the HR Team to ensure efficient daily operations
• Provide ideas/suggestions for process improvement to HR Leadership
• Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and enhance employee experience
• Prepare reports and data summaries for HR Leadership
• Support the HR Leadership with various projects and tasks as needed

Job Requirements

Required Education

• None

Required Work experience

• Minimum of 1-2 years of benefits and/or leave administration experience

Required knowledge, skills, and abilities

• Ensure all documentation is accurate and up to date, minimizing errors and discrepancies.
• Maintains organized documentation and ensures timely completion of tasks, forms, and communications
• Demonstrates exceptional attention to detail and accuracy in benefits administration, employee records, reporting, and data entry

Preferred qualifications

• BS Human Resources, Business Admin, or related field
• CEBS, SHRM-CP, or PHR certification
• Experience working in healthcare or critical access hospital setting
• Experience in administering self-insured health plan

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.