Personnel Specialist

The purpose of this position is to update and maintain employee status records as it pertains to employment, personnel, payroll, and compensation data for an assigned department. This class works independently, under limited supervision, reporting major activities through periodic meetings. Responsibilities Prepares lists, records information on forms, completes and processes standard forms, documents, and reports and corrects mistakes. Enters, codes, stores, edits, and retrieves database records and files. Determines hours worked from time sheets, adds total hours worked, determines overtime hours, verifies pay rates and submits payroll. Processes, prepares, and corrects reports of employee attendance; vacation, sick, compensatory, and personal day accruals; wage and overtime costs; and employee turnover. Explains personnel and payroll procedures and computation techniques to answer questions and to resolve payroll problems. Provides information and processes forms for FMLA, worker's compensation claims, injured employees, and OSHA reports. Processes applications to continue the interviewing and hiring process. Contacts candidates and prepares and mails correspondence to schedule employment interviews and pre-employment examinations. Prepares and processes requests and forms for employment verification and criminal records. Assists with employee orientation sessions. Responds to inquiries from applicants and employees, explains procedures and regulations, and provides information to the public. Compiles data, calculates numbers and totals, and prepares activity reports. Performs related work as assigned. Qualifications Associate’s Degree in Business or Public Administration, Education, Industrial Relations, Political Science or related discipline. Two (2) years of employment application processing, payroll processing, or human resource experience. OR An equivalent combination of education, training, and experience. Other Minimum Requirements Must not have been convicted of a felony or have any criminal action pending against them. Misdemeanor convictions will be considered on an individual basis. Must submit to a pre-employment drug screening. Must submit to a pre-employment polygraph test. Must not have retired, resigned, or separated from employment with a law enforcement agency under investigation or due to pending or final disciplinary actions. Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified. Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified. Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified. Desirables Proficiency with Microsoft Office, particularly Excel. Attention to Detail Ability to prioritize and complete multiple tasks with deadlines. Physical Demands Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards (Work Environment) None. Americans with Disabilities Act Compliance Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Standard Clauses May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. Essential Safety Functions It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed, and employees are properly trained. #J-18808-Ljbffr