Proposal Specialist

Job Description

Job Description

Established in 1990, Owens Realty Services is a full-service commercial brokerage, investment, management, maintenance, housekeeping and environmental services company. Our comprehensive roster of services efficiently and economically manages the operation of sophisticated real estate investment portfolios, residential apartment and condominium complexes, government buildings, educational facilities, corporate campuses, high-profile venues and family entertainment parks in both the public and private sector. Owens Realty Services affiliates with significant industry associations to stay on the forefront of the development of new management models, marketing strategies, maintenance techniques and industry product lines. We integrate industry best practices to achieve the highest quality of service delivery for our clients.

With an emphasis on customized management plans, our services result in maintaining the maximum life cycles for critical capital investments, a healthy and clean environment for all building tenants and visitors, as well as substantial cost savings. Owens Realty Services saves our clients, on average, approximately $1.00 per square foot in operational cost savings.

Owens Realty Services portfolio includes over 25 million square feet of first class, high profile facilities in Connecticut, Florida, Georgia, Rhode Island, North Carolina, and New York with a value of more than $8 billion in real estate net worth and $30 million in gross annual revenue. With over 1,000 industry professionals company-wide, our organization continues to experience extraordinary growth attributed to our overwhelming commitment and dedication to the absolute best and most innovative services in the industry.

Our employees experience a dynamic and rewarding place to work. We have a reputation for outstanding customer service, professionalism, teamwork, and exceeding client expectations. We consider the employees of Owens Realty Services and Owens Facility Services to be one of our most valuable resources. Our employees treat others in a friendly and courteous manner and have respect for other employees, tenants, visitors and our clients property.

Proposal Specialist

Full-Time | On-site

We are seeking a highly skilled, detail-oriented Proposal Specialist who excels in writing, editing, and producing compelling proposal and marketing materials. This role is ideal for a strong individual contributor who brings advanced capabilities in content development, technical writing support, and marketing execution.

The ideal candidate has the potential to grow into a more senior-level specialist as they master the role.

This is a site based position and requires working in the Orlando office 5 days per week.

Key Responsibilities:

Proposal Development:

• Write, edit, and format proposal responses, qualifications packages, and technical documents for RFPs/RFQs.
• Develop and refine content such as project descriptions, resumes, cover letters, key differentiators, and capability statements.
• Ensure accuracy, clarity, and compliance through thorough proofreading and editing.
• Coordinate with internal stakeholders to gather needed information and maintain proposal content libraries.
• Assist in managing timelines and delivering polished, professional proposal packages.

Creative & Design:

• Use Adobe InDesign to format proposals, collateral, and branded templates.
• Support layout design, graphics updates, and light visual editing using Adobe Creative Suite applications.
• Assist with preparing visually polished documents and marketing materials.

Qualifications:

• Bachelor’s degree in Marketing, Communications, Journalism, English, Business, or related field (or equivalent experience).
• 2–5 years of experience in marketing, proposal development, communications, or a related field.
• Exceptional writing, editing, and proofreading skills with strong attention to detail.
• Experience contributing to technical writing or proposal-related content.
• Proficiency with Adobe InDesign and familiarity with Adobe Creative Suite (Photoshop, Illustrator).
• Strong organizational skills and ability to manage multiple deadlines independently.
• Ability to collaborate with internal teams and communicate professionally.

Preferred Skills (Not Required):

• Familiarity with CRM or proposal management tools.
• Experience in a professional services, facilities, real estate or construction environment.

We look for employees who will:

• Strive for professional excellence in the performance of their jobs.
• Understand and support the company's direction.
• Provide superior service to our customers and employees.
• Be flexible, innovative, and responsible to change.
• Manage human and financial resources wisely.
• Be a team player, helping others to succeed.
• Encourage open communication throughout the company.
• Treat all individuals with dignity and respect.
• Have pride in and sell Owens Realty Services to others.
• Be energetic and excited about their field of work and of others around them.
• Be able to go above and beyond what is expected of them.
• Be involved and enveloped in the entire business of our company.

Owens Realty Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Owens Realty Services is a Drug-Free Workplace. Employment is contingent upon passing a pre-employment drug screening and background check.