Administrative Assistant (Mental Health Agency)

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Job Overview:We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in clerical tasks, customer support, and medical office procedures.Responsibilities:- Provide administrative support including managing calendars, scheduling appointments, and organizing files- Answer and direct phone calls with professionalism and excellent phone etiquette- Assist with data entry tasks and maintaining accurate records- Interact with customers in a friendly and helpful manner- Utilize Google Suite for various office tasks- Perform general clerical duties to support office operations. Qualifications:- Previous experience in a medical office or similar setting is preferred- Strong organizational skills with the ability to multitask effectively- Knowledge of customer service principles and practices- Experience as a medical receptionist or dental receptionist is a plus- Proficiency in data entry and file management- Familiarity with Google Suite applications Benefits:- Competitive salary based on experience level- Opportunities for professional growth and development- Positive work environment that values teamwork and collaborationIf you are a motivated individual with excellent communication skills and a passion for providing exceptional administrative support, we encourage you to apply for this position.

The Administrative Support must have at least a High School Diploma and/or GED. They must have the capacities to maintain general office activities, providing quality assurance, programmatic and office support to the CEO. Clinical Director and Program Manager. The Administrative Support will implement a system that provides organization, structure and support to the department. These services are provided in accordance with the confidentiality regulations through HIPAA and the licensing regulations through the Department of Medical Assistance Services (“DMAS”), the Department of Behavioral Health and Developmental Services (“DBHDS”). In addition, this position requires successful completion of a criminal history and central registry background investigation. Knowledge, Skills and Abilities:

(Duties may include, but are not limited to, the following):

• Prepares Human Resources files for new hires, including but not limited to New Hire Packets
• Gather documents to complete HR file(s) for new hires.
• Working in a mental health/ medical health administrative setting
• Working well under pressure (phone ringing, client @ desk, walk-in referrals, etc)
• Running a smoothe and effective administrative office.
• Must have the appropriate skills and abilities to utilize an electronic system
• Processes criminal background checks, references, and any other verification documents for new hires.
• Processes benefits enrollment for all new hires when requested by CEO
• Maintains and updates training, certifications, and PPD records as needed.
• Sends faxes as requested, verifying time/date sent by printed report from fax machine.
• Maintains self-service forms area keeping all forms stocked and neatly arranged

. Other duties as assigned

. Risk Management Official

• Successful completion of criminal history background checks (child abuse and neglect registry)
• Successful participation in monthly or bi-monthly behavioral intervention training
• Successful completion of CPR and First Aid
• Successful completion of annual Human Rights training
• Other duties as assigned

Note: Only qualified candidates will be contacted for an interview.

Hours are from 8:30 am to 1:30 am

Job Type: Part-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• Health insurance
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

People with a criminal record are encouraged to apply

Application Question(s):

• Have you ever work in the Mental Health field?
• Are you familiar with the HIPAA regulations?

Ability to Commute:

• Chesterfield, VA 23832 (Required)

Work Location: In person